How do I raise multiple Invoices over a year for a customer for the same purchase order?

Question

Hi all,

I have a yearly contract and need to bill a customer for a whole year. Currently I raise one invoice (eg for $10k) and the customer pays a quarter (eg 2.5k) of the invoice every quarter. This means invoice shows up as overdue for majority of the time in my dashboard over the year.

What is the best way to raise an invoice for $2.5k each quarter? Is it a manual process, where I raise 4 invoices at the beginning of the year, one per quarter, with different due dates and email them to the customer? I am worried if I setup recurring invoices each quarter, what if an invoice gets missed. Is there a better way?

Any help will be greatly appreciated. Thank you.

Regards, Perminder

Isaiah_C · Accepted Answer

Hi @pjthind,

If you need to raise multiple invoices for recurring billing (e.g., $2.5k per quarter for a yearly contract), the best option is to set up recurring invoices. This allows you to automatically create and send invoices to the customer at specified intervals, such as quarterly.

If you prefer not to use the recurring transactions feature, you can create all four invoices for the year upfront. To ensure proper tracking:

* Set different due dates for each invoice (e.g., one for each quarter).
* Use Invoice Reminders to alert your customer as due dates approach.

Regards,

Sai