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Payroll payments

SDesilva

Dear Support Team,

If Company A employees are transferred to Company B, and we need to pay the employees out Co. B, is there a quick and simple method of transferring the employee card information from A to B.

Also the two companies have 2 different ABNs.

Further what is the quickest way to connect to the ATO for STP 2 for Co. B?

Thank you

Shanthi

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STP

Accepted answers

Genreve_S

Hi @SDesilva,

Yes, you must manually enter the entitlements from the old file to the new one. For your other question, you can transfer employee cards from one file to another using the import/export wizard. You can read more about that here.

Cheers,
Genreve

All comments

Doreen_P

Hi @SDesilva,

Sure. Here's a link on how you can set up the new company B for STP. Also, since it's a new company, it's a different Software ID. It's best to notify the ATO of the new Software ID.

Cheers,

Doreen

SDesilva

Dear Doreen, Genreve & ChrisMc,

Thank you all for the valuable advice.

Could you also please let me know the procedure for the new company B to register for STP. Is it the same Software ID that we are currently using. We did this so long ago that I don't recall how we did it.

Thank you

Shanthi

ChrisMc

Recommend seek advice, as the employee is moving from one abn to another, you need to terminate from Company A as a transfer.

SDesilva

Hi Doreen,

Thank you for the quick response.

Say there are about 25 employees in this situation. They are in Company A until Jan '25. From Feb '25 onwards they are to be in Co. B. So understand that I need to finalise them in Co. A and inform ATO via STP.

Then start paying them from Co. B, with historical data $0.00 because there is no pay from Co. B previously. They are starting under a new agreement, but with their entitlements transferred from Co. A to Co. B. So I need to enter those entitlements as opening balances, correct?

You mentioned "set up the employees in Co. B" - does this mean I have to create new cards manually for each employee in Co.B? they have different start dates, salaries, bank accounts, super etc. the whole works. That's going to be painful, is there an easy way to transfer that data from Co. A to Co. B?

Thank you

Shanthi

Doreen_P

Hi there @SDesilva,

To proceed with transferring the employee from Company A to Company B, you'll need to finalise them using Company A before setting them as new employees in Company B. If all the payroll data should be reported as a whole, I'd suggest going to the employee card in Company A and changing the YTD Pay History data to 0, then recording a $0 pay to update ATO's records. Then set up the employees in the Company B file and enter all the previous payroll figures in the employee card Pay History section, so the whole year's payroll figures will be sent to ATO in the new file. It's best to speak to your accountant regarding the reporting requirements and best setup for your business situation.

With the way to connect to ATO for STP using Company B, you'll need to set up STP and can check out this link for more information. Lastly, you can import then export the employees card information.

Cheers,

Doreen