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Full Time employee paid hourly Leave Accrual

CherrieC

Hi all,

I have set up an employee as fulltime in Myob, they are paid hourly and have been doing some big days at this time of year. I have just noticed their Leave is accruing on the hours I have entered not the minimum weekly 38 hours / weekly rate.

How do I fix this?

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Accepted answers

Genreve_S

Hi @CherrieC,

You’re right, based on what you’ve described, that full-time employee should be on a fixed annual leave accrual rather than accruing on every big day they work.

You can sort this out pretty quickly:

Go to Payroll > Pay items > Leave
Open the annual leave accrual pay item for that employee
Update the Calculation basis so it uses a fixed accrual (for example, fixed hours per year or per pay period)
Save your changes

If you’d like a visual guide, there’s a step‑by‑step help article here, and you can look for the section “Creating a leave pay item for accruing leave”: https://www.myob.com/au/support/myob-business/payroll/leave-and-entitlements?srsltid=AfmBOooA2skk56aim1_A6i60sMooZ6EK2BmrEctPy2Hj4rGPTxu6yZkq&productview=Browser

Cheers,

Genreve

All comments

Isaiah_C

Hi @CherrieC,

You don't need to manually calculate anything or enter negative amounts. The easiest way to fix it is to create an adjustment pay run. That lets it do the heavy lifting and apply the corrections properly for those 12 weeks. Here's a handy step-by-step guide that walks you through exactly how to do it: Adjusting leave entitlements.

Regards,

Sai

CherrieC

I need to correct it for 2 employees for the 12 weeks they have been employed. Do I have to calculate manually and enter it somewhere as a negative amount?

CherrieC

Sorry,

How do I work out the corrections and where do I enter them?

Doreen_P

Hey @CherrieC,

You can use an unscheduled pay for this. Just open an unscheduled pay run and enter the accrual corrections there, and only include the dates for the pay runs that had the accrual errors.

Cheers,

Doreen

CherrieC

Thanks,

Do I use Unscheduled and then plug in all the dates to include all pay runs with the accrual error?

or just dates for recent payrun?

Genreve_S

Hi @CherrieC,

That setup looks good based on the screenshot.

Yes, you’ll just need to run a void pay (zeroed out, with only the entitlement line used) to adjust the leave entitlement that’s already accrued.

Regards,
Genreve

CherrieC

Hi Genreve,

Thank you for your reply.

Is this Correct?

Do I have to manually correct the accrual for pays already processed?

Genreve_S

Hi @CherrieC,

You’re right, based on what you’ve described, that full-time employee should be on a fixed annual leave accrual rather than accruing on every big day they work.

You can sort this out pretty quickly:

Go to Payroll > Pay items > Leave
Open the annual leave accrual pay item for that employee
Update the Calculation basis so it uses a fixed accrual (for example, fixed hours per year or per pay period)
Save your changes

Cheers,

Genreve