Inactive employees showing up in leave report

Question

When i run a leave report, inactive / terminated employees show up in the report.  I have both casual and full time staff that have been terminated showing. A termination date has been entered OK. What suggestions are out there to resolve this

Earl_HD · Answer

Hi @JeremyMKL,

Thanks for the extra detail.

Inactive/terminated employees can still show on the Leave report if they have any non-zero leave balance or if leave has continued to accrue after their termination date. In your case, Employees 2 and 3 are still showing leave owing, so the system treats them as having leave outstanding.

* For each affected employee, compare the final pay to what’s now showing on their Leave tab. If you’re confident they’ve already been fully paid out, use a leave balance adjustment to bring any remaining balances back to 0 (dated on or after the termination date, with a clear note that it’s to correct post-termination leave).
* Then double-check your pay history after each termination to make sure they haven’t been accidentally included in later pay runs or still accruing leave via pay items.

Once their balances are truly zero and they’re not accruing any new leave, they’ll no longer show as having leave owing on your leave reports.

Regards,
Earl

JeremyMKL · Answer

Hi Earl,

Thanks for the information.

The leave report i am running only shows active employees, but 3 inactive employees are showing up.

When i search for the inactive employee under ''Employees'', i need to check the ''Show inactive employees'' box

Employee 1 Termination date 10/3/26, no leave owing. Was casual employee

Employee 2 Termination date 24/10/24, this shows leave owing (leave has been accumulating since the termination date) Was fixed term employee

Employee 3 Termination date 20/12/24, this shows leave owing (leave has been accumulating since the termination date) Was casual employee

I have reviewed the final pay and believe i have correctly paid out all 3.

What can you suggest from here.

Many thanks,

Jeremy

Earl_HD · Answer

Hi @JeremyMKL,

The Leave liability report in MYOB Business Payroll Only – NZ shows all employees who exist in the payroll file, including old/terminated staff, especially if they still have any leave history or balances. Please re-run the report and, under Filters > Employees, change the selection from “All employees” to “Active employees” only, or manually untick the terminated/old employees before running/printing the report, so only current staff appear in the results.

And also, please review terminated employees’ final pays to ensure all leave was correctly paid out, so remaining liabilities are accurate.

Regards,
Earl