LSL - correcting an error and changing 1 employee %

Question

I have an issue where one employee gets 8 weeks (15.38%), and the rest get 4 wks (7.69%)

I changed the 15.38% person to 15.38% about 8 pays ago.

BUT, just realised all had changed to 15.38%.  I had not picked up on this!!!

* How do I change that one person to 15.38% and keep all theirs at 7.69%
* How do I correct (reduce) the AL balances.  i have already calculated what they did accrue on 15.38% and what they SHOULD have accrued, hence know excalty how many hours I need to reduce AL by.

Regards

Johann1 · Answer

Hi Doreen - thank you for quick reply.  I just realised I meant Annual Leave (AL) and not LSL

Doreen_P · Answer

Hi @Johann1,

That would be a bit of a shock to find after a few pays. This happens when the same leave entitlement is linked to multiple employees, so when the percentage is changed, it updates for everyone attached to that entitlement instead of just one employee. To avoid that, you’ll want to create a separate leave entitlement for the employee who should accrue at 15.38%, then link the entitlement only to them. This guide covers more on setting up long service leave and separate entitlement categories: Long service leave. To correct the leave balances for the other employees, you can process a void pay to adjust the leave balance up or down based on the hours you’ve already calculated. This guide steps through how to adjust leave entitlements: Adjusting leave entitlements.

Cheers,

Doreen