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Lynley123's avatar
Lynley123
Cover User
9 months ago

change payment date applied originally to purchase order that is now a closed bill

Please advise how I can change payment date applied originally to purchase order that is now a closed bill

1 Reply

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  • Leneth_A's avatar
    Leneth_A
    MYOB Moderator

    Hi Lynley123
     
    Thanks for your post. Please allow me to extend to you a very warm welcome to the Community Forum. Thank you for sharing your concern with us. It is great to see that you find the Community Forum a useful tool and we are happy to help you with your query. 
     
    Regarding your concern, if a purchase order has been closed and is now a closed bill in MYOB, changing the payment date on the closed bill can be a bit more complex. In general, once a bill has been closed, some fields, including the payment date, may become locked to maintain the integrity of your financial records. However, you can still make adjustments by creating a credit note or reversing the bill and then recreating it with the desired payment date. Here are the steps: 
     
    Option 1: Create a Credit Note and Recreate the Bill 
     
    Open the Closed Bill: 

    • Locate the closed bill you want to modify in your MYOB software and open it.

    Create a Credit Note: 

    • In MYOB, create a credit note for the same supplier to reverse the bill's total amount. Ensure that the credit note is dated on the original bill's date.

    Apply the Credit Note: 

    • Apply the credit note to the closed bill. This will effectively cancel out the original bill's payment.

    Recreate the Bill: 

    • Now, recreate the bill with the desired payment date. Enter all the details as you did in the original bill, including the correct payment date.

    Save the New Bill:

    • Save the new bill with the updated payment date.

    Reconcile the Transactions: 

    • Once you have created the new bill, reconcile the transactions as needed.

     

    Option 2: Reverse the Bill and Recreate It 
     
    Open the Closed Bill: 

    • Locate the closed bill you want to modify and open it.

    Reverse the Bill: 

    • If your MYOB version allows for it, use the "Reverse Bill" or "Reverse Transaction" feature to create a reverse transaction that cancels out the closed bill. Ensure that the reverse transaction is dated on the original bill's date.

    Recreate the Bill: 

    • After reversing the bill, recreate it with the desired payment date and other details. Enter all the information as needed.

    Save the New Bill: 

    • Save the new bill with the updated payment date.

    Reconcile the Transactions: 

    • Reconcile the transactions as required.

     

    Remember that changing payment dates or adjusting closed bills can have financial and accounting implications. It is advisable to consult with your accountant or financial advisor to ensure that the adjustments are made correctly and in compliance with accounting standards and regulations. 
     
     
    Feel free to come back to the Community Forum if you have any more questions, we are more than happy to assist. 
     
    If my response has answered your enquiry, please click "Accept as Solution" to assist other users find this information. 
     
    Cheers, 
    Leneth