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Reinstating an employee

Veena

An employee ceased working in June 2025. Has been paid out and ATO notified of termination. He has now commenced this month working on a casual basis. I have tried inputing termination date and changing name to include 'OLD' , starting a new employee card: every way I try, MYOB prepopulates all former wage categories, and when I deselect them I get a message

'One or more payroll categories cannot be deselected as they have been used on recorded timesheets.'

It then won't let me save any changes. I really want to pay this guy but cannot get the software to work!

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Accepted answers

Veena

Finally worked it out: if I select 'manual' input of employees details, it will let me proceed: tip-if you ignore that selection, it goes on it's merry way and populates everything from the old record and won't let you change payroll selections.

All comments

Veena

Thanks-but this is exactly what is happening. I put in a termination date for the existing employee card; even added 'OLD' to the name. Then started a new card -MYOB then repopulated all the info from the old card INCLUDING payroll categories...which it then would not allow me to deselect and save!

Earl_HD

Hi @Veena,

Thanks for the details. You won’t be able to deselect payroll categories that have been used in previous pay runs. If it’s a new employee card, the information from the previous card file shouldn’t automatically fill in or repopulate since this is a new entry.

You can also visit this related posts about the same error:

error: one or more payroll categories cannot be deselected as they have been used on recorded timesheets
One or more payroll categories cannot be deselected as they have been used on recorded timesheets

Regards,
Earl