One or more payroll categories cannot be deselected as they have been used on recorded timesheets

Hi Denise102,

Thank you for your post. 

A payroll category cannot actually be removed from an employee’s card if it had ever been recorded on a timesheet for that employee. In the case it has been used previously, you could rename it and add zzz to the front of the wage category name (if no longer in use). This would put it at the bottom of the similar typed wage categories, which would help make it more obvious that the wage category wasn’t being used.

But, if it has never been recorded in a timesheet before, I would make sure there are no unprocessed Timesheets in your system that could be causing this error, even if they are blank without hours in them - you will need to delete these - to avoid the error. You can find these under Reports > Payroll > Unprocessed timesheets > Right-click on the timesheet and delete.

Once you have checked/deleted these, make sure your setup no longer has the timesheets preference ticked. You can check this by going to the Setup dropdown > Preferences > System > then make sure this is unticked next to "I use timesheets for...". You can now go back and try to deselect these categories. 

Let me know how you go with this, happy to assist with any further queries.