How to record payments made without an invoice.

Hey Lisa2025​ 👋 Thanks so much for reaching out, this is a great question, and you’re absolutely on the right track. Here’s how you can handle those Stripe payments in Solo, you'll need to use an additional category (sometimes called a “clearing account”) to make sure both the full sale and the Stripe fee are recorded correctly.

Here’s how to do it step-by-step:

1️⃣ Create a new category:
- Head to More > Categories > All Categories and tap the + in the top right.
- Choose Asset and name it something like Stripe temp account.
- Toggle “This is a bank account” so it acts like a temporary holding space.

 

2️⃣ Categorise the bank transaction:
When the money arrives in your bank account, categorise the full amount received from Stripe to the Stripe temp account.

 

3️⃣ Mark the invoice as paid:
Mark your invoice as paid, selecting Stripe temp account as the payment method. This means the total sale amount goes into the Stripe temp account.

 

4️⃣ Record the Stripe fee:
- Create a Paid Expense for the fee charged by Stripe.
- Choose Stripe temp account as the payment method.
- Categorise it under an expense category like Merchant Fee (there’s one in Solo already!) or create one called Stripe Fees if you prefer.

 

Give us a shout if you need a hand with it!