reporting of purchases
We have purchases which go to a supplier paid on invoices received. We also have purchases that go to the same supplier thru Bank Feed automated transactions - the rule is set up properly and goes t...
Forum Discussion
Hey Mike - Thank you, I appreciate the time you have given in replying, but I beg to differ.
When you generate a report that gives you a total value of expenditure against a suppliers card, and then you generate the report right next to it that supposedly gives you a history of the same supplier, then really it should show ALL transactions made under that supplier - whether they be recorded as spend money or not - they are all against the same supplier card - they are all purchases and should be reported as such. If one report can generate a total, the other report could surely show a history to match it.
The whole point of bank rules for recurring transactions is to save time - what good are bank rules for recurring transactions if you can't set them up for this - it asks in the rules for the suppliers card.
The reporting isn't accurate if you can't match a total given in one report, to the history of transactions in the other. I think this is wrong of MYOB to set it up this way if that's the case - it would would make more sense for both reports should show the total of expense with that supplier. If it's only showing half the answer, then the report is useless really.
Hi Feebie
Thank you for your post.
In this matter, the supplier payments report will only show transactions that have been recorded as payments. You can try to record one of your bank feed transactions as a supplier payment to see if this will reflect in the report.
However, as we value your feedback, we'll surely pass it on to the relevant team.
Cheers,
Princess
Hi Princess, thanks for replying. All of our bank feed rules are linked to a supplier card, they are all purchases so really should show up on the Supplier Purchases report. We have a couple of suppliers who have standard monthly payments for rental of equipment - these are entered as bank rules for the bank feed to automatically allocate and process to the supplier. The bank feeds are there to make automated transactions easily tasked, and if they are already linked to a supplier card, then the information is there. We are also billed invoices for work performed during the month which we enter to MYOB thru purchases and the payments thru pay bills. The work paid by bills are allocated to different expense codes. If we want to find out how much we are spending in total with this supplier we should be able to run a Supplier Purchases report and get ALL the information and broken down into expense codes. I think it's a fairly important report to be corrected.
Thank you for understanding and sending this on to the relevant team for fixing.
kind regards
Hi Feebie,
Thank you for your response. We appreciate you explaining how it would help you out, and we understand how important the Supplier Purchases report is to your business. However, this is how AccountRight currently works, and it has limitations on generating all the transactions for suppliers. We thank you for your understanding on this matter, and we truly appreciate your feedback and suggestions for our system. We also recommend posting your concern in AccountRight Exchange Ideas for consideration by our developers.
Cheers,
Princess
Thanks Princess - I will definitely put in the request.
Just to clarify though, when we run a report on the supplier thru the Supplier Payments Report - this gives just one actual total for the period (we ran for the July - June 2023 yr) - and that total figure "seems" accurate.
This means that MYOB already has the capacity to source all of the information for that supplier (including the automated amounts from the bank feeds) into that report.
If the report can already do that, and provide a total, it stands to reason that the Supplier Payment History Report - which is a history of the payments made to the supplier, would be able to mirror that process and provide a full history in detail of all transactions from that Supplier.
It really isn't good enough to say that "this is how MYOB currently works" - a Supplier Payment History Report should show the history of the supplier - its not called a Supplier Payment Part-History Report.
Thank you for your response, but really I feel it's a little condescending and the correct reponse should be - "thanks for letting us know about that, it does seem odd that one report does not match the other, and also odd that one report includes the bank feed transactions but the other report doesn't. I will forward this to the fix-it team and hopefully it will come out in the next update ..."
...but it's fine.... don't worry..... I'll do it.... thanks for understanding I truly appreciate your feedback and suggestions for how I should expect this report to not be correct.....
