MYOB Tax Code Problem - Field allows you to save a blank code
I am using AccountRight Premier AU 2020. 1. 0 online.
I accidentally came accross a sale transaction from last quarter in which has a blank tax code on a transaction line. This should have been the code "GST", as is default. This meant our client was not charged GST, and obviously there are reporting implications to the ATO. Attached is a screen print of the transaction which was put through accidentally without a Tax Code.
I tested re-entering the same sale transaction, and clicking into the Tax Code field, then deleting the default GST code so the field was blank, and saving the transaction. I was able to do this, without any warning or controls from the system to alert me to the problem. I performed a similar test adding a bill, and same issue there, a tax code is not enforced.
When running the GST detail report, it does not show up 'Blank' Tax code transactions, it should, if the system allows you to enter blank tax codes. To date I have relied on this report, and made an assumption that every transaction was included, so I did not pick this up at the EOQ in March.
I ran a Tax Code exception report, and was able to pickup the erronous tax code transaction in this way. In future this is how I will double check all transactions have a Tax code.
Is there a preference setting to enforce a tax code on line entry? I'm hoping so.
If there is not, and this is just how it is, then it is in my opinion a serious 'control' flaw in the system preventing accurate tax reporting, which should be fixed urgently. Incidentally 've had the same test run in Xero, and you are unable to save the transaction without a tax code, this is how MYOB should be. See attachment.
I look forward to your response.
Thanks for your post. When recording sales through Enter Sales the Tax code field is prefilled based on either the Customer's Tax Code, the item's tax code or the tax code linked to the income account. Income accounts and items cannot be saved without tax codes. This does mean that the field will always be prefilled and the tax code would need to be manually deleted from the sale prior to recording.
As part of month-end procedures we do recommend running the Company Data Auditor which does check for Tax code exceptions and runs the Tax code exception report. This checks for not only missing tax codes but for any tax codes that have been changed so that you can confirm those changes are correct.
Please let me know if you need further help.
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