Sales: Progressive Invoicing - billing partial amount (%) of invoice

For the construction industry getting paid a percentage of work completed is a given. If you could have a quote converted to an invoice, that has the ability for each description, to have a percentage allocated and the remainder carried over until all percentages are complete. This would save me from having to keep a log of invoices and the amounts owing which defeats the purpose of purchasing an accounting program. 

For the description line could you make the characters available from 255 to unlimited. Having to stop and adjust until the line matches up with the next description box is a bit annoying and is not saving any time.

Both of these items are making more work for my accounting needs and are increasing my time greatly for basic data entry.

Hi All,

When a sales order is created and turned into an invoice, there are no options of invoicing part of the order.

Example

Order for $2,000 is entered into the system. We then want to invoice $1,000 in Feb. After this transaction, the order remains open with a balance of $1,000. We then invoice the balance of $1,000 in Mar.

Currently, when you enter the order and turn it into an invoice, the order automatically changes to the invoice amount and then closes instead of remaining open with the balance.

Is this something you could look at incorporating into the system?

Cheers

% invoicing would be a very good feature.

Hi VHR,
I'm from the client support team, and I thought I'd offer what guidance I could for your issues, though I'll leave your idea in the Ideas Exchange so the Developers can provide full commentary on including these features at a later point.

There is a limit to the amount of text that can be entered into a single description in AccountRight, however we do have methods to add additional lines.  These are:
Right clicking and choosing "Insert Blank Line"
Edit menu > Insert Blank Line

Pressing the shortcut "Ctrl + Shift + L"
This allows you to enter more information, without having a $0 line appear, so that you can show additional information to a client/customer.

Regarding charging just a partial amount for a Quote converting to an Invoice, I recommend a process such as:
1) Make sure the preferences are set to keep quotes when you convert to Invoices:
Setup menu > Preferences > Sales tab. Do not tick the box "Delete Quotes upon Changing to and Recording as an Order or Invoice [System-Wide]"

2) When you convert the quote, add another line to the end of the invoice:
Less XX% not yet due.
And subtract the corresponding amount from the total amount on that line.  An example is:
Quote for $10,000
Convert to Invoice

Add a new line for "Less 90% not due until November 2013" -$9000
This lets you control exactly how much is billed out, though I appreciate it is a manual process.

Regards,
Will H - MYOB Client Support.

Another suggestion originally made several years ago..

MYOB needs to developa prepayments option whereby you can spread the expense of an invoice over several months.  It would need to include how many months to spread it over and an option of when to start the allocation

EG Insurance bills could be spread over 12 months

This could also include the ability to "delay" the expense of an invoice to a certian month.

For example we have posters and advertising printed for special events (eg Melbourne Cup)  these are ususally organised and invoiced in September / October however we want to allocate the expense to November when Melbourne Cup is actually held.

Presently all of the functions are handled through a spreadsheet that needs to be journalled each month - this process should and hopefully could be easily automated.