Purchases when paying from the Purchase screen (PAID TODAY) can we select what account we want to pay from. Instead of it going straight to the linked account.
32 Comments
- Hi, when entering a new purchase it would be handy to be able to select the payment type in the Paid Today box. There is currently only the default account but it would save heaps of time if I could select another account type here in stead of having to do a separate bill payment.
Hello Sue,
If you click on the details button along side the paid todat then you can change the payment type.
Cheers
David
Using Accountright Plus - clicking on the arrow only gives me a number pad and no other buttons here . It automatically takes the payment from my cheque account but I would like the ability to select other accounts here eg petty cash, credit card.
Hello Sue
Alongside the Payment Method is the Details button.
This gives the option to select the Undeposited funds account instead of the default cheque account.
When you select this and record the payment it can then be seen when you go to the Banking Tab and select prepare Bank Deposit.
Drill into the payment and change the bank at the top to the Petty Cash or other bank account.
If you have a number of credit card or eftpos payments on the same day select them and then prepare a bank deposit to the bank account where these end up.
Cheers
David
.
When entering Purchases/Sales Invoices, there is an option of 'Paid today'. This defaults to the cheque account or another bank account.
How can you apply the payment/receipt here, but have the option to change the bank account the payment/receipt is to be applied against, as well as to or from a credit card.
This would save the tedious task of having to enter the invoices and then 'Make Payments' or 'Receive Payments' - meaning 2 transactions.
Thank you
- Status changed:NewtoNew
Hello Beverly1. Thanks for the excellent suggestion. Having a field to select the bank account used next to the 'paid today' field on sales and purchases would certainly make this field more useful. As well as speeding up data entry it could also help to prevent errors. Could all users who would like to see this field introduced, please cast your vote here.
You can change the accounts used by these fields currently. To do this go to setup and click linked accounts. Select sales accounts or purchases accounts as appropriate. For sales change the account in the field 'bank account for customer receipts.' For purchases change 'bank account for paying bills.' Obviously since this is done outside of the actual sale or purchase, this isn't as convenient as having the field on the sale or purchase would be. I agree, great idea, bank rec is still a little confusing now.
I would love it if when you are inputting invoices that it give you the option of what account you are paying the invoice from. At the moment you have to record the invoice and then go to payment to choose what account you want to pay the invoice with say with a credit card.
It has the paid today choice but not the account which you pay with it automatically goes to cheque account. If it was set up like the form in sales where you have payment method this would be a great time saver.
Thank you
When entering bills and sales it would be useful if there was a drop down box so you could pick which account you want to pay or receive money in the "Paid Today" field. it is half way there in the Enter sales window, but it only gives you two options Account, which you can't change without going to the set up page, or undeposited funds.
This would save a lot of time especially as we have multiple accounts are being used.
Strongly agree with this
It would be great for us particularly as most of our "paid today" is from our credit card expenditure.
Probably wouldn't need this feature if we were able to add PDF, like we do in purchases, to banking spend money.
Either feature would really save time.
We need this also. IT would save a lot of time.
Currently we have to record each sale as a two step process "Enter Sales" and then "Receive Payment" so we can select the account to deposit the payment into. Depending on the payment method, the account to deposit sales funds into can vary.
When using the "PAID TODAY" field, enable it so you can choose which account to pay from (eg. perhaps a drop down list).. not just the default account... but perhaps, for example, a credit card account.
I have suggested this before and got a reply suggesting that it could already be done. I think it iimpossible in sales but would be a huge time saver if available in purchases. Would save heaps of time!
- Status changed:NewtoMaybe laterThanks for the feedback, I'd be interested to know more about the scenario - how many different accounts do you pay from? Could the bank feed function help in this scenario by allowing you to record the payment quickly?
Entering purchases and payments at the same time is a common scenario for bookkeepers who run creditor systems and make entries after the fact. In businesses where there are divisional accounts, there are often different bank accounts for each division. I'm not talking huge businesses here, they will probably have real time invoice entry.
The main reason for the purchase invoice to be entered is to track stock, or to track purchase history from a supplier. AccountRight has no card history when entering via the bank - the purchases history is all based around creditors (I might bring that up in another post).
Back to your comment Dan, do you think the bank feed is smart enough to recognise each paid invoice and allocate the payment quickly? I like to enter the payments as I go so that I know what's outstanding at any given time but others might use the bank feed first.
This DEFINATELY needs looking at. We have about 40 invoices to enter in a day and now 50% would be with Paypal. In payment methods we have "Eftpos", "Direct Deposit", " Cash" and "Paypal". In the past most businesses would only have 1 account but with Paypal now that is like having 2 bank accounts that need to be reconciled.
We we do invoices and mark the amount as "Paid Today" the accounts are linked to our main Cheque Account. That is fine for "Eftpos" and "Direct Deposit" but for "Cash" it needs to be able to be linked to "Undeposited Funds" and "Paypal" payment method to our Paypal account.
Currently we have to go back into the the transaction journal and bring up the payment and manually change it into the correct accounts.
Wouldn't be to difficult to have a "Payment Method" linked to a "Bank Account or Undeposited Funds". PLEASE can you look at this...would save us lots of time each day and I'm sure there is a growing number of businesses that run more than 1 account now that Paypal is used so much.
Kind Regards
Simon
This would be most useful.
