Fiona_Ellis's avatar
Fiona_Ellis
Experienced Cover User
11 years ago
Status:
Open

User Access: My custom reports only reports created by user

Since 2014.2 was released we now thankfully have more specific user access control options, which is great. HOWEVER, something really needs to be done about user access controls re. Custom reports. Presently, if a user has access to custom reports they can see ALL custom reports which have been created. This is a problem because, for example, a sales rep who needs to access his / her custom sales reports can also see the sensitive financial or wages custom reports that have been created by the company's accountant.

 

There needs to be some way of restricting access to certain custom reports, so that a user with access to custom reports cannot also see those that are confidential. Perhaps some form of password protection could be introduced? The creator of the custom report would then be able to password protect his report so that access would then be restricted to those knowing the password. An Enter Password field could be put in the Filter Report area per below. Probably easier said than done, but this problem really needs to be addressed.

 

 

"User Access Controls re. Custom Reports"

25 Comments

  • ROG's avatar
    ROG
    Experienced Cover User

    I have just encountered this same issue and I am appalled that this has fallen through the cracks!  This was first suggested 3 years ago and it it still a problem?  I have just had someone in procurement and maintenance looking through a report a customised report for our entitlement balances which they have then used to calculate the rate of pay for EVERY PERSON IN OUR COMPANY INCLUDING OUR DIRECTOR.

     

    This is just not acceptable MYOB.

     

    Please advise as a matter of priority as to when this serious issue is going to be resolved.

  • mumow's avatar
    mumow
    Experienced Cover User

    2 years to implement an important development such as customising the reports is very disappointing. The whole issue of user access in the cloud version is disappointing and has caused many an issue since upgrading.

  • HeatherDBS's avatar
    HeatherDBS
    Experienced Cover User

    Hi, I note that the staus was changed to planned almost 12 months ago. Is there any indication when this will be implemented? As a recently converted user (from V19) this would be helpful. Our issue was more with we used to be able to give access to just the "job" section of accounts rather than the whole accounts reports. To work around this, we have to recreate default/standard reports as custom reports. Which in turn leads to the issue mentioned above.

  • Liam_M's avatar
    Liam_M
    Former Staff
    Status changed:
    New
    to
    Planned

    Thanks for raising this. This is a defect in how user roles is setup. Our development team is aware of this issue and we are looking into correcting this.