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Say goodbye to mountains of paper, and move to digital storage of your documents—now you can attach documents like receipts and contracts to your Spend Money transactions and contact cards. Tax time will be easier with all your documents in one place, plus easy reference to those transactions you need to follow up on.
It’s also easier to stay compliant with a new pay run report. The Payrun Activity report helps you catch and fix errors before you record them.
Plus, import-only businesses that pay suppliers in foreign currencies can now upgrade from AccountRight Classic (v19) to AccountRight 2018.4.1! Read below to find out how.
Now you can preview your pay run and fix any errors before you record it with the Payrun Activity report, reducing the amount of rework and avoiding a knock on the door from the ATO.
This report lists all payroll categories and shows the category totals for all employees on the pay run.
You’ll be able to identify errors including:
Download a PDF of your Payroll report from the Payroll Reporting Centre. This new report shows you exactly what you’ve reported to the ATO each time you do a pay run.
Need more info? Check out our Single Touch Payroll reporting help page.
The 2018.4.1 release brings big news for import-only businesses using AccountRight Classic (v19). We’ve improved our upgrade assistant, so now importer businesses can upgrade and move their data over to the new AccountRight.
Once importer businesses have upgraded, here’s what they’ll be able to do in AccountRight 2018.4.1:
There are a few things it doesn’t include yet, and company files that include this unsupported data will have to wait until a future release before they upgrade:
Learn more about multi-currency in AccountRight 2018.4.1
Learn how to upgrade from AccountRight Classic (v19)
Multi-currency users can now manually revalue the local balance against a foreign bank account, by recording a general journal entry.
Users can now select a foreign bank account in the Record Journal Entry window and process debits and credits against other accounts. This revaluation will only affect the local balances shown for foreign accounts, not the foreign balances.
Automatic revaluation will be coming in a future release.
Improvement: Now you can select foreign suppliers from the Primary Supplier for Reorders list in the Item Information window. View this list in the Inventory command centre > Items List > double click an item > Buying Details tab.
Fix: Any rounding offset amounts that may occur when applying foreign debit notes to a purchase, are now automatically allocated to the currency gain/loss account. This occurs when the last remaining debit amount is applied to a purchase, which closes off the debit note.
Fix: Rounding off-sets are now handled automatically when you make payments to individual foreign purchase bills or orders. This covers payments using Pay Bills and Apply to Purchase for debit notes.
If your file is online in 2018.4.1, you'll be able to easily attach receipts and documents to transactions using the Spend Money Attachments window.
You’ll be saying goodbye to mountains of paper files and move to digital storage of your clients’ documents and receipts. The documents are easy to access when you need them the most – making it easier to allocate expenses to the right transactions.
Compliance will be more efficient with all your documents in one place, plus you’ll have an easy reference point for those transactions you need to follow up on.
Working with contacts in AccountRight? In this release you’ll also be able to add documents to any contact card. For example, you can add contracts to employee or supplier cards, making them easy to find and helping you build that paper free workplace.
Keep track of your clients’ receipts and documents by attaching them directly to the relevant transaction. Once your files are attached you can view, delete, and download them.
In the Spend Money window, click the new Attachments tab, then simply drag and drop your files or click Add documents to attach them to the transaction.
New attachment icons let you see which transactions have attachments at a glance. Double click the icon to open the attachment window for that transaction.
Easily keep track of contact specific documents by saving them directly to the contact card. Open the card, click the new Attachments tab, then drag and drop the document you want to attach or click Add documents. This works for any card type—customer, employee, supplier, or personal.
You asked for it, and we built it. Setting jobs for individual line items can be tedious, but now when you receive an invoice from one of our supplier invoice partners, you can allocate the full list of items to a single job by choosing it from the Set Job drop down menu.
If you email directly from AccountRight, you can automatically send reminders to your customers to pay their invoices. Once you've set invoice reminders up, you don't need to be signed into your MYOB software for the reminders to be sent – they're sent automatically.
New: We’ve listened to your feedback and have made some improvements to Invoice Reminders. You’ll have more flexibility to choose which customers receive invoice reminders. This improvement will be turned on before the end of 2018.
Improvement: We’ve added new Reminders sections to the Email Assistant and the Invoice Payment Assistant. New users, or anyone who’s setting up a new file will be guided through setting up reminders.
We’ve updated the default messages that are included in your emails when you send invoices, quotes, and orders.
The original default message was a bit… tense. It said: ‘Please contact us immediately if you are unable to detach or download your Invoice.’
Now it says: ‘Hi, your invoice is ready.’
This change only affects the default messages. If you’ve ever edited these messages, your messages will stay as you set them. If you haven’t edited them, then your messages will be updated.
If you’d rather write your own emails, go to Setup > Preferences > Email > Email Defaults.
Improvement: We’ve updated the default setting for your customer terms for Invoices to help you get paid faster. This won’t change customer terms for existing company files.
When you create a new company file, the new default setting will be ‘Payment is due: In a Given Number of Days’ and the number of days is set to 14.
Before this release, the default setting was Day of Month after EOM, which meant that the number of days before an invoice was due could be anywhere from one day to one month.
Now the world is a little more predictable.
Fix: In the last update, importing Receive Money transactions via the AccountRight import/export feature would result in an unbalanced transaction error. This only affected New Zealand company files. This has been fixed.
Fix: Before the last update, ticked transactions in the Reconcile Accounts screen were highlighted in purple. In the 2018.3 update, this highlighting effect was missing. Now we’ve put it back.
If you’re using AccountRight 2018.2, you’ll need to update by Monday 14 January 2019. We won’t be supporting this version online after this date.
If you’re using AccountRight Plus or Premier in Australia, you'll be prompted to update when you open your company file over the next few days, or you can download the AccountRight PC Edition now (subscription required).
Do we have to make sure all users are not working in the online company file before I do the upgrade from 2018.3 to 2018.4.1?
Before updating the online company file to a new version, we do recommend ensuring that all users have the new version installed on their computer before upgrading the company file. This is because once the file has been upgraded it will not be able to be opened in prior versions.
Additionally all other users will need to be logged out of the file before it can be upgraded. If there are other users working on the file they will be disconnected from it, which may result in the loss of transactions that they were entering in but hadn’t completed
Sorry if I missed it, but was there an update to fix blank lines printing with $0 purchases?
Inserted blank and header lines on purchases showing 0.00 amounts when produced has also been addressed with this release.
Still no emailing sales payment receipts... Could someone PLEASE provide an update on this feature? The idea exchange post is being ignored and hasn't had an official response to comments for quite some time. It has been listed as planned implementation since 2013. Staff I've asked by phone have said they'll investigate and get back to me but never do.
Wondering if the customer cards new attachment feature is limited to 10mb in total for each customer? Example abc company has 5 attachments equals 10mb or they can have any number attachments x 10mb?
@HeatherDBS totally agree, can not understand how you can email remittance advices but not receipts - should be an easy fix I imagine from a software point of view, and have been waiting not so patiently for this to be implmemented for YEARS - MYOB listen to the people, please
Can we update from 2018.2 directly to 2018.4.1 ? I have several clients that i left on 2018.2 due to the reconcilation window problem
Each individual attachment that you upload does need to be under 10MB. However, you can have any number of attachments added to a card. For example, you could have 5 individual 10 MB attachments to a card should you need to.
Is there a simple way to load receipts on the go or it can only be done on a desktop, using the cumbersome Spend Money?
Currently, uploading of receipts can only be done through the desktop version of the software. "On the go" upload of receipts is something that we are still looking into with future development.
I think the idea of being able to attach documents to employee cards is a great one, particularly for small business HR and training records. Also being able to store copies of contracts, etc, against suppliers and customers will be useful.
It would be very useful if, for a future release, consideration could be given to being able to add and display a comment and date against each document. I can see that as the numbers of documents grow, having to open each one to find the one you are after will be time consuming.
Is there going to be a way to upload Invoices for Purchases, not just spend money?
You could already upload Invoices for Purchases using the In Tray in AccountRight, you can see more information on this by checking out this support note: Working with In Tray documents
Do feel free to Start a Post if you have any questions on this or if you run into any troubles.
Thanks for that. I just realized that I am unable to do that because I am not using an online version.
Hi, I have just returned to using Myob First Edge v4 after a 3 year break. Unfortunately for me MYOB is asking for the Company File verification which I am unable to supply as I no longer have a record of the serial number. The software was originally purchased by me - is there some way I can obtain the serial number. I also notice that there is an upgrade available so I will look into the recommendations there. Thanks in advance for any help.
Is this update (2018.4.1) for NZ users as well?
Yes, this update is available to all users. You can download the latest update by going to: www.myob.com/downloads and grab the latest version.
when i got to install it states uninstall modify set up is that correct? I do not want to have an issue with my current file. Can you advise the correct link to upgrade as I might be using the wrong link? I am downloading from my.myob thanks
If you're getting a "Modify Setup" or "Uninstall" option when trying to download the 2018.4 installer, this would mean that the installer has detected the software is already installed.
To confirm this, if you open your Start Menu and type "2018.4". Do you see the software?
If this does show, that would explain the message when you try and run the installer and why you aren't getting a prompt as it detects you have already installed the update.
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