Supplier credit notes

Thanks mate.

For the time being I have set up my suppliers also as customers. Then I am creating an invoice for the credit amount and recording payment straight away.

So basically on paper I pay the entire invoice/statement and then I back charge them with the credits.

This if course gets confusing.

The ideal solution is quite simple, we just need to ability to add negative amounts into expense recording to reflect a credit rather than an invoice. Same way we do it in AccountRight.

Let me know your thoughts.

Fkm1109​ Thanks again for bringing your question to the Solo team — it's lead to some great internal discussions 💪

Just a quick caveat before I can go any further, I need to emphasise that we always recommend having a quick chat with your accountant or bookkeeper for the official advice on how to record these for tax purposes — the Solo community team can't do advice, just friendly guidance.

Now, a bit of transparency from us: Solo is designed to be lightweight and mobile-friendly, so it doesn’t have built-in support for workflows like credit notes for a mix of paid and unpaid invoices or running supplier balances. That's the deeper stuff you'd find in more traditional accounting setups. 

If you’re after richer supplier management features, it might be worth taking a squiz at one of our other products like MYOB Business Lite, which was built with exactly this kind of scenario in mind.

That said, if you’re keen to stick with Solo, we’d love to understand how you solved this problem before you started using Solo and how you’d ideally want to handle supplier credits in-app — ideally in a way that's been vetted by an accountant, of course!

We can’t promise anything right away, but it helps us paint a clearer picture for our product team (who have already been involved in working your question).

Appreciate that Fkm1109​. I've called in for backup from the wider Solo and MYOB team, I'm keen bounce a few ideas around and make sure our recommendation ticks all the boxes for you. Sit tight!

Thanks mate-

1. bit of both. The accounts are end of month +30 so really depends on when I return for credit.
2. general running balances.

cheers 

Hi Fkm1109​ — welcome to the Solo community and thanks for such a great question 💜

Supplier credit notes can definitely get a bit fiddly when they start piling up alongside invoices!

To make sure I give you the most helpful answer, could you tell me a bit more about how this works in your setup? Specifically:

• Are you usually applying the credit note to an unpaid invoice, or is the invoice already paid when the credit note is issued?
• Is the credit usually tied to a specific invoice, or more of a general running balance with each supplier?

Once I’ve got the lay of the land, I can walk you through the best options for recording that in Solo.

Looking forward to hearing more!