Forum Discussion

MelinC's avatar
MelinC
Experienced Cover User
5 years ago

negative inventory

Can you please advise how I can put a warning preference in place to stop users from entering sales invoices that put inventory stock into negative. Since using the upgrade Accountright 2020 it allow...
  • Komal_S's avatar
    5 years ago

    Hi MelinC 


    If you're using inventoried items, you should get an error message every time a sale with a shipping quantity more than the quantity on hand is tried to be processed. The warning message will be something like this: 

     


    Selecting to backorder will process the invoice and will create one order for the backorder item, as a result of which quantity on hand can go below zero. The only way to avoid recording the sale would be by clicking cancel on this window instead of back-ordering. 

     

    Alternatively, you can also set a minimum level of restocking alert in the buying details of the item which will alert you to place a purchase order for any items that go below the specified quantity.  That said, if you used to get a different warning message, please let us know so we can advise accordingly.