Pay bills

Hi EQ996 

Thanks for your post. I'm not quite understanding what you're trying to achieve so I'll run through the process and if I've misunderstood please let me know.

1. In Pay Bills enter the date and amount, tick the invoices you are paying and click on Record
2. In Prepare electronic payments enter the payment date, tick the Pay Bills transactions you are paying and click on Bank file
3. If applicable, send the supplier the Remittance advice which lists all invoices included in the payment
4. In Bank feeds match the bank feed transaction with the electronic payment transaction

Prepare electronic payments is used to pay multiple suppliers in one lump sum payment by uploading the ABA file to your bank. The ABA file includes the supplier details, bank details and amount so that your bank transfer the applicable amount to each supplier.

If you're entering the invoice number into the Your Bank Statement Text field in Prepare electronic payments it sounds like you're paying each invoice individually which would be very time consuming. If you're not paying multiple suppliers in one lump sum payment it would be quicker to just record the Pay Bills transaction. You'd need to untick Electronic payment and make sure the Pay from account is your bank account. Enter the date, amount and invoices you're paying. You'll need to manually transfer the payment to the supplier in internet banking and then match the Pay bills transaction with the bank feed transaction.

Please let me know if I've misunderstood or you need further help.

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