Forum Discussion

RossGC's avatar
RossGC
User
3 years ago
Solved

Retaining Original PO number between Quotes, Orders or Bills

Hi All   We've been running AccountRight Plus for several years with the Retain Original PO Number when changing a Purchase between Quotes, Orders or Bills [System-Wide] unticked.   Are there any...
  • Steven_M's avatar
    Steven_M
    3 years ago

    Hi RossGC 

     

    Generally speaking, the system is designed to work on an auto-number sequence where it would take the next number in the sequence. For example, if the PO Number is set to be 0000010, the next transaction would be 0000011, then 0000012...  As it is based on the previously recorded one, it tends to not re-use the previously-stored numbers - although enabling Setup>>Preferences>>Purchases>>Warn for duplicate Purchase order numbers would be able to prompt you to in case it was a duplicate.

    Should also point out, we've had some cases of with that Retain Original PO number being enabled that after converting that number sequence is reset back to that converted number i.e. if you record 0000014, then convert 0000010 the next number in the sequence is 0000011, then 0000012... This is something that we have raised with the required team for further investigation.

Steven_M's avatar
Steven_M
Former Staff
3 years ago

Hi RossGC 

 

Generally speaking, the system is designed to work on an auto-number sequence where it would take the next number in the sequence. For example, if the PO Number is set to be 0000010, the next transaction would be 0000011, then 0000012...  As it is based on the previously recorded one, it tends to not re-use the previously-stored numbers - although enabling Setup>>Preferences>>Purchases>>Warn for duplicate Purchase order numbers would be able to prompt you to in case it was a duplicate.

Should also point out, we've had some cases of with that Retain Original PO number being enabled that after converting that number sequence is reset back to that converted number i.e. if you record 0000014, then convert 0000010 the next number in the sequence is 0000011, then 0000012... This is something that we have raised with the required team for further investigation.

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