YTD Holiday Accrual Balance still showing when paid out and change to casual staff status
In July 2021 we changed an employee's employment basis from Part Time to Casual (no paid leave entitlements) and removed leave entitlements. We forgot to payout their annual leave balance earned previously until early September 2021 which we did under the Pay Category "Unused Annual Leave" which we use for all staff who terminate employment.
Their YTD Holiday Accrual Balance still appears and is still taken into account when running the leave entitlement report.
Would you please advise how we can remove their YTD Holiday Accrual Balance which we paid out in September 2021.
Hi Maria6062
Thanks for your post. If the accrued hours for entitlements are not reduced when leave is paid check that the leave wage category has been selected in the Linked wage category field for that entitlement. In your situation the Unused leave wage category needs to be selected for the leave accrual entitlement category. Go to Payroll Categories>>Entitlements tab>>open the leave accrual category and select Unused Annual leave in the Linked Wages Category.
To fix an incorrect leave balance process a $0 pay and enter the adjustment against the applicable entitlement accrual category. For example if the employee has a balance of 10 hours annual leave and you want to clear it to zero, enter -10 against the Annual leave accrual category in the entitlement section of the Pay Employee window.
Please let me know if you need further help.
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