FBT recording a purchase that is subject to FBT

We have an employee to whom we are reimbursing his monthly telephone account.  I am aware that this reimbursment may be subject to FBT if more than $2000 per year paid to employee. (FT year April-March)

I have a supplier card in the employee name and recording the purchase and reimbursing him.

Is this correct?

I cannot work out another way to record 'reimbursement' to employee that may be subject to FBT.

I can't see how it would go via payroll - although I do know that I need to manually add any grossed up amount into the EYO payroll Reporting area.

Everything I search/google refers only to paying any FBT liability....

If someone can point me in the right direction much appreciated.

thanks