From what I can tell, creating an inventory item that has a suitable description for both sales and purchases is not achievable.
If there was a tick box under the item details tab for:
'i...
Hello,
Can we please have 2 description options for an Item based sale/purchase... 1 for the supplier (Buying Item), and another for Selling.
This could be simply done by providing 2 description boxes in the Item Description Window, 1x selling description and 1 x purchasing description. So that when a purchase order is made, the purchasing description is used, and when an invoice is made, the selling description is used.
At the moment we have a tick box, that make MYOB use Item Description on Sales and Purchases.... great tool, but doesn't go far enough for many items:smileyfrustrated:
Why;
We need a different description when purhasing an Item to what we want the customer to see. IE: Our jargon for purchasing, and specific requirements negotiated with a supplier is confusing and useless to the customer.
Unfortunately, when we sell the item, the same description is used, wich means staff then have to delete information and often retype the description so it makes sense to the customer.
Considering we type upwards of 20 invoices per day, and maybe 5 purchase orders, it would save us a lot of time at invoice/purchase order stage, and also fixing up errors later on.:robotmad:
If there is a MYOB developer that can put this function in for us, we would be prepared to pay for this as it is costing us lots at the moment...:smileyhappy:
Or can somebody advise if there is a better way to go about it?:smileyindifferent:
There is a work around
That may suit you
Use different items for purchasing and selling
You can set the descriptions as needed
You will then need to convert the purchased items to the selling items by using the autobuild feature
it also means you need to specify every item as inventoried
If you do not track inventory , just use the cost of sales account in the asset account for inventory.
Please let me know if you need more help
Ok, thanks for the tip!
We will use this on our worst offending item numbers, and we will try it out.
However the consequences of this for us will be many many thousands of part numbers, which in it-self then becomes very inefficient for the staff, and grows the file larger and Larger - this too will probably slow it down...
It is also a complicated way to go about it because some items we do not stock, only buy & sell to demand.
But thanks again for the tip - it will be useful on a good number of items.
Look forward to the day this clunkyness is removed
Correct me if I'm wrong, but MYOB only has one description field that appears on the supplier order and also on the customer's invoice. I need to be able show different information on the order to the supplier that is irrelevent to the customer and vice-versa.
I know Xero and Quickbooks can both so this, but MYOB doesn't. I have done a search and not been able to find this in a previous thread, but I'm sure this would be something that other people would also need so I'd be surprised if this has not been raised previously - or MYOB have just ignored it as they tend to do with many other issues that are missing from the software.
