From what I can tell, creating an inventory item that has a suitable description for both sales and purchases is not achievable.
If there was a tick box under the item details tab for:
'i...
Hello,
Can we please have 2 description options for an Item based sale/purchase... 1 for the supplier (Buying Item), and another for Selling.
This could be simply done by providing 2 description boxes in the Item Description Window, 1x selling description and 1 x purchasing description. So that when a purchase order is made, the purchasing description is used, and when an invoice is made, the selling description is used.
At the moment we have a tick box, that make MYOB use Item Description on Sales and Purchases.... great tool, but doesn't go far enough for many items:smileyfrustrated:
Why;
We need a different description when purhasing an Item to what we want the customer to see. IE: Our jargon for purchasing, and specific requirements negotiated with a supplier is confusing and useless to the customer.
Unfortunately, when we sell the item, the same description is used, wich means staff then have to delete information and often retype the description so it makes sense to the customer.
Considering we type upwards of 20 invoices per day, and maybe 5 purchase orders, it would save us a lot of time at invoice/purchase order stage, and also fixing up errors later on.:robotmad:
If there is a MYOB developer that can put this function in for us, we would be prepared to pay for this as it is costing us lots at the moment...:smileyhappy:
Or can somebody advise if there is a better way to go about it?:smileyindifferent:
There is a work around
That may suit you
Use different items for purchasing and selling
You can set the descriptions as needed
You will then need to convert the purchased items to the selling items by using the autobuild feature
it also means you need to specify every item as inventoried
If you do not track inventory , just use the cost of sales account in the asset account for inventory.
Please let me know if you need more help