Purge: Cards

 am using Account Right Plus 2015.3 and have rolled over to 15/16. 

Since I no longer have any control of purging data I am still stuck with over 50 obsolete employee cards.

Yes i have made them inactive, yes put a z in front so they all drop to bottom and yes changed the employment basis to other but why are they still not able to be deleted since they have been inactive since 2011.

If MYOB are not going to let me delete them, then at least do something to stop ANY inactive cards showing in ANY drop down lists, ANY payroll category selections and ANY reports.

Same with supplier cards.... I keep copies of old files, I do not need obsolete information to stay in the active year file forever.  If you are not going to let me choose what information is kept in rollovers then at least do something about being able to get rid of VERY OLD information... driving me nuts every rollover.

I don't want bulk deletions neccessarily - just to be able to purge and delete as I could on premier.

Hello Michelle,

I would resolve this issue for your Suppliers by using the Combine Cards feature in MYOB.

Firstly create a new card named something like ZOLD SUPPLIERS, and use this to combine all your old supplier cards. for furthur details see these Support Notes -

http://myobaustralia.custhelp.com/app/answers/detail/a_id/11113/kw/11113

http://help.myob.com/wiki/display/ar/Combining+cards

This method will not work for Employee Cards however.

You can also use this for old and duplicate Accounts.

http://help.myob.com/wiki/display/ar/Combining+accounts

Cheers

David

Michelle,

Further to my earlier reply, while you could purge old transactions in Premier Classic v19 & earlier, you could not then delete the card.

Cheers

David

We have over 800 items that we've added to MYOB over time, and we've included a prefix to the Item Number.

We would now like to remove the prefix from these existing products.

eg: the item number is HW-123456 and we want to remove the HW- from all the items.

It isn't really feasible to do this manually one by one, and it seems like i can't do this using the bulk import/export function in MYOB and making the modifications in a spreadsheet and re-importing them. Is there an efficient way to do this? Otherwise please accept this as a request.

Why don't you allow very old product records to be removed even when they have an invalid stock quantity set. You can set quantity to zero but you cannot delete it from the dtabase because there are now journal entries for the product.

MYOB Live is running very slow and a suggestion was to have a smaller Card File this may help quicken the program.

At present the only solution, seems to be to get rid of old card files, is delete each one separately. A suggestion to MYOB developers, as some if not all clients using MYOB, this would be very time consuming. A purge which is date (to/from) activated and/or Card ID activated would be very helpful.

Thank you

Very frustrating that you can't delete old clients or old stock.  Setting them to inactive they still remain when you print reports. Would be good if you could delete if the have a nil balance or a nil stock 

I would love to clean up the Employee Card file and be able to delete Employee Cards particularly those have be terminated at least 5 years ago. 

Dear MYOB,

Please provide a solution on how to delete obsolete Employee and Supplier Cards that have been inactivated and marked with a z, etc etc etc etc.  I have almost 100 employees in MYOB (some dating back to 2006) and only 10 employees are Active Employees.  So you can see my dilemma???  Appreciate a solution earlier rather than later!.

Thank you

I have many clients with the same problem. I'd love to have a solution to this as well.