Hi everyone, in the old Account Right I could send a customer a quote - they paid a deposit and I'd turn the quote into a Sales Order with the drop down box and apply the deposit. Moved over to ...
I changed from account right after 20 years as the Business Pro has orders. I assumed that a quote would be converted into an order. Usually a quote is sent to customer so they can pay a deposit and it then becomes an order. This has been going on for years in business. So please tell me how I would create an order (which it could take 4 months to complete job) without having to type all the information from the quote onto an order. This is just a normal procedure which happens in business. When I look up how to convert Quote to Order in MYOB Business Pro it actually says to press the convert to order button. This is false advertising. Really hope you can get this in place as I have now been devised to use Business Pro and it’s a real problem
For now, how do I record deposits
Ok, I think I've found a temporary fix.
- I've created an order for the customer, minimal detail, just listing quote number.
- When deposit was received in bank I've recorded it to income in advance - customer deposits (not the usual income account) using customer details and listing job # as quote number
- I've then created an 'invoice' for the deposit amount and recorded it as a negative (creating a credit) and also used the income in advance account (this neg will balance that account)
- When the order becomes an invoice I'll apply the credit to the invoice and should only show the total figure less credit applied..... fingers crossed it will all balance.
Phew! what a mine field! I hope this helps. Let me know if you see any issues with what I've figured out! I think I'll need our accountant to look at our first month to make sure I've not completely stuffed it up!