Hi rquad3,
Thanks for confirming and I'm sorry to hear that. Please ensure that, for all future supplier purchases, payments are processed through the Purchases module and not via Spend Money.
Regarding the two open bills that have been paid through Spend Money, here is a step-by-step approach:
1. Confirm that the 'Transactions can't be changed; they must be Reversed' option is selected in the Preferences window (Setup > Preferences > Security tab).
2. Access Purchases Register > Open Bills > Locate one of the bills and right-click > Choose "Reverse Purchase."
3. After recording the reversal, go to the Returns & Debits tab where you should find a debit note for the same amount.
4. Click on the debit note > Select "Apply to Purchase" > Apply it to the original bill. This action should close off that bill.
5. Repeat the same process for the other bill.
By following these steps, you can effectively cancel the original bills and mark them as closed. Please note that if the original bills were recorded in a previous financial year, the reversals will need to be recorded in the current financial year, which may impact your financial year reports.
If you have any questions or need further assistance, please don't hesitate to reach out. We are here to help.
Warm Regards,
Earl