Adjusting annual leave to sick leave

Hi AmyR01,

The easiest way to reverse leave that was paid incorrectly as annual leave instead of sick leave is actually not through the leave tab (since it doesn't allow negatives). Here's what you can do instead:

1. Go to Payroll > Payruns
2. Open the original payrun and remove the employee from it
3. Then, create a new payrun and tick only that employee
4. This time, enter the same pay details but use sick leave instead of annual leave

Once the original pay is deleted, their annual leave balance will automatically adjust in the background. If it helps, you can print their original payslip first, so you've got a guide for gross pay and other pay items.

Regards,

Sai

Hi AmyR01​ 

Don't forget to break the payday filing while you do this, or the second run will lodge to the IRD again.

Hello Isaiah,

We are unable to delete the employee from the original payrun as the pay has been processed. Please see screenshot below. Is there another way to do this, please? 

Thanks!

Hi Janniek,

Thanks for your message, but how do I 'break the payday filing'? 

Hi AmyR01​ 

remove the IRD authorisation, then put it back in once you are complete

Hi Isaiah,

Any more help you can provide on my reply 7 days ago? 

Thank you.

Hi Isaiah,

How do i remove an employee from the original pay run? This is not an option when i tick the employee.

I also cannot delete the original pay as its already been processed/paid. 

Please can you offer further assistance. Thanks!

Hi AmyR01,

You can easily remove an employee from the original pay run by going to payroll, then pay run, selecting the correct date, clicking on the employee's name, and then looking for the reference number in the lower right corner. From there, delete the reference number and reprocess the correct pay run without including the employee again. See the sample screenshot below for reference.

If you're still unable to delete it, reach out to our team directly via our virtual assistant MOCA or by submitting a support case via MyAccount for further help.

Cheers,

Shella

Hi AmyR01​ 

Why don't you just make an adjustment to the employee leave balance in the employee details - add back to the annual leave using the opening balance, and reduce the sick leave balance.