Forum Discussion

hvc1's avatar
hvc1
Experienced User
2 years ago
Solved

Reversals in Electronic Payment Window & overpayment of wages

I have 6 transactions (includes 3 reversals) sitting in the Electronic Payment Register relating to 3 pays for the same employee that I’m not sure how to clear without affecting the bank reconciliati...
  • Tracey_H's avatar
    Tracey_H
    2 years ago

    Hi hvc1 

     

    The transactions in the Prepare electronic payments window are the pay transactions, it doesn't matter which order you reverse these in.

     

    Using the pay on the 21/9/22 as an example:

     

    1. the original pay transaction for $3745.23 matched with the bank feed, leave this as this is the amount actually paid
    2. the reversal for $3745.23, process a positive pay to clear this reversal, make sure you enter all amounts and hours including super and leave accruals
    3. the second pay for $3313.23, reverse this pay
    4. in Prepare electronic payments you'll then have a debit and credit for both amounts, tick all four transactions and click on Bank file to remove the transactions from that window

     

    You'll need to manually check the super and PAYG amounts are correct and adjust if required when processing the pay to fix the overpayment.

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

hvc1's avatar
hvc1
Experienced User

Hi Tracey,

 

I think I have worked out how to adjust the next pay to fix overpayment but would like to know which sequence to process reversals.

 

Should I reverse the second pay transaction and then the reversed pay,  leaving the original pay?

 

Will this fix the transactions sitting in the Prepare Electronics Payments window or will I have to reverse these transactions too?

 

How will the super for September be affected seeing it has already been paid via Pay Super

 

I would really appreciate if you could get back to me shortly. Thank you.

Tracey_H's avatar
Tracey_H
Former Staff
2 years ago

Hi hvc1 

 

The transactions in the Prepare electronic payments window are the pay transactions, it doesn't matter which order you reverse these in.

 

Using the pay on the 21/9/22 as an example:

 

  1. the original pay transaction for $3745.23 matched with the bank feed, leave this as this is the amount actually paid
  2. the reversal for $3745.23, process a positive pay to clear this reversal, make sure you enter all amounts and hours including super and leave accruals
  3. the second pay for $3313.23, reverse this pay
  4. in Prepare electronic payments you'll then have a debit and credit for both amounts, tick all four transactions and click on Bank file to remove the transactions from that window

 

You'll need to manually check the super and PAYG amounts are correct and adjust if required when processing the pay to fix the overpayment.

 

Please let me know if you need further help.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

  • hvc1's avatar
    hvc1
    Experienced User
    2 years ago

    Hi Tracy,

     

    Thank you. Much appreciated.

     

    I will follow your steps and hopefully all is fixed.

     

     

    • hvc1's avatar
      hvc1
      Experienced User
      2 years ago

      Hi Tracey,

       

      This is a problem further to my previous post regarding reversing and re-entering pays due to entering salary salary sacrifice as a postive amount instead of negative figure.

       

      The pays have been amended and I have cleared the electronic payments as per your instructions.  The 3 pays were in the months of September & October.  This all worked well and I thought everything was ok until it came time to pay super.

       

      To fix  the Salary Sacrifice amount, I adjusted the  amount on the next pay (dated 1/12/22) . 3 x $450 was changed to -$3150  (6 x $450 = $2700 + $450 for the current pay). This adjustment won't be included November's super payement but the reversals & re entered pays will be.

       

      The Super had already been paid for September & October via Pay Super before I did the reversals and re-entred.  

       

      How do I ensure the correct amount of super is paid to the employees's super fund?  If I filter the date range to Include September through to November, will the super payable be automatically adjusted?

       

      I hope you can help me again.  

       

      Thank you

       

       

       

      • Tracey_H's avatar
        Tracey_H
        Former Staff
        2 years ago

        Hi hvc1 

         

        Apologies for the delay in getting back to you. How did you go with this? If you still need assistance can you send me a screenshot of the Pay super window by private message.