Hi ann75,
Thank you for your post, and I regret the delay in responding back to your query.
It does seem unusual that the payroll deductions for these two employees are appearing in the PAYG Withholding Payable account instead of the Payroll Deductions account. It's possible that there may have been a change in the linked accounts for these specific employees during the period in question. To resolve this issue, I would recommend checking the linked accounts for these employees to ensure they are set up correctly. Ensure to check the employee payroll details and compare them to the other employee details, specifically the salary advanced pay item. This can be a complex issue, and it requires us to gather information. If possible, please provide a screenshot of the employee's setup for us to investigate further.
Please remove any sensitive information before posting it to the community forum.
Feel free to reach out if you require further assistance.
Cheers,
Princess
Thank you for your reply. I have attached some screenshots for 1 employee just as a reference, for one month, Feb 2022, though the issue happned over 4 months. .
1)There is screenshot of the payroll deduction linked account in MYOB
2) The payroll set up and the deduction set up for the same employee
3) The Break up of Feb 2022 salary for the employee which shows PAYG as $770 and Payroll Deduction as $1000
4) The payroll withholding payable ledger for Feb shows both the above amounts combined as $1770 and sitting in PAYG withholding
This has happened for both emploees over 4 months as their advance was recovered over 4 months. In none of the 4 months was either of their deduction reflected in 'Payroll Deductions'.
Funny thing is when i tried a trial payrun for the same employee this month with the same deduction, it is reflecting correctly in relevant accounts. The issue was for only Feb-May2022. It seems like a glitch in the code happened when the employee deduction was set up then. We did ntot make any changes since initial set up of employees.
Please let me know if you need any more evidence.
Thank you
Hi ann75,
Thank you for providing screenshots, as they greatly aid in understanding the issue at hand. It's possible that a system glitch occurred at the time, or perhaps there were alterations to the account linked to the employee card file. Given that it's quite some time ago, especially if you've already closed the financial year, making changes to this payment, and reallocating it to the correct account could potentially create significant complications. It would be advisable to consult with your accountant before proceeding. Additionally, it's possible that during the pay period, the linked payroll payable account was not correctly linked to what was in the employee's card file.
Please let me know if you require further assistance.
Cheers,
Princess
HI Princess, thanks for your reply.
I am certain that the settings for linked accounts for employees iin the screenshots I sent were definitely not changed. It was set up this way in Feb 2022 for the first payrun for these employees and payroll deductions made over the next 4 months payroll. Its only now in Feb 2023 when we were preparing the books for tax filing( we havent closed the year yet) that we found the issue. Which is why I think it was a system glitch during set up time for both these employees.
I do understand the complexitites around fixing this, at this point, so our accountant will look at working around through journal entries to take the amounts to the correct account. thanks for you responses though. Appreciate it.
Hi ann75,
Thank you for your response.
Your accountant is currently taking the correct approach by utilizing journal entries to transfer the figures to the appropriate account. It's true that managing these types of concerns, which involve linked accounts for employees and payroll deductions, can be complex and requires the expertise of an accountant to make the necessary adjustments. However, if there's anything else I can assist you with, please don't hesitate to reach out. I'm here to help in any way I can.
Cheers,
Princess
