This issue has been ongoing since the browser version of MYOB was introduced.
It does not make sense that a purchase order is raised with a supplier under a specific reference number, the supplier's bill is then received quoting that same purchase order number, and when the purchase order is converted to a bill within MYOB, the system assigns an entirely different bill number.
As a result, there is no clear audit trail, record or tracking of what has happened to the original purchase order reference. In addition, searching within the system does not locate the original purchase order. From an accounting and compliance perspective, this is not good practice and creates unnecessary risk and inefficiency.
What steps are MYOB taking to ensure the original purchase order reference is retained and traceable through to the final bill?
Hi Sharon_99,
Your point about the PO number changing when you convert it to a bill is spot on. In AccountRight, the original PO number is kept when you convert it. In browser, the system follows a running sequence instead, so it picks up the last used purchase number and assigns the next one automatically. If you need the bill to match the PO for your records, you’ll need to manually change the bill number back to the original PO number. And if having this happen automatically would make your workflow smoother, popping the idea onto the MYOB Business Ideas Exchange board is the best way to get it on the team’s radar for future improvements.
Cheers,
Doreen
