Forum Discussion

harper23's avatar
harper23
Trusted User
6 years ago

Negative final pay

We have an employee who's final pay is in negative as he has taken time ahead. He is being paid 3 days less the -41 hours holiday pay which leaves him with only a small payout but I can't process it as a red alert says to check values.

I cannot print payslip or continue.

I need to pay this employee on Friday and need to show him a payslip.

I have tried altering the dates and frequency and made his last pay include this weeks pay but it still won't let me process.

Really need help today...
  • Steven_M's avatar
    Steven_M
    6 years ago

    Hi harper23 

     

    If you do need to adjust the leave of an employee with MYOB Essentials you would navigate to their employee record, select Leave and update the opening balance for that leave type. For example, if you wish to reduce the annual leave of the employee by 10 hours you would update the opening balance for that to be -10.


    Don't forget to select the Save option on the employee (bottom left) after making those changes to the card.

  • Steven_M's avatar
    Steven_M
    Former Staff
    6 years ago

    Hi harper23 

     

    The New Zealand MYOB Payroll (Desktop) program will allow the user to process a final pay for an employee where the value of the pay is negative. 

    If you are referring to payroll in MYOB Essentials the amount value does need to be a positive value to process a pay for that employee. As a result, a negative final pay would not be possible, as only positives pays can be processed through MYOB Essentials.

    • harper23's avatar
      harper23
      Trusted User
      6 years ago

      Hi yes it is in Essentials, the employee had a positive amount to pay out in ordinary time worked but a negative final pay as he took too much holiday time off in advance.

      IRD said to process the final ordinary days through MYOB payroll and then take the money off him as a staff payment in MYOB accounting as per his contract agreement for staff deductions.

      No adjustments for paye, kiwisaver etc necessary.

      I will need to manually adjust his leave account so it doesn't come up as owing.

      Thank you, Barbara

      • Steven_M's avatar
        Steven_M
        Former Staff
        6 years ago

        Hi harper23 

         

        If you do need to adjust the leave of an employee with MYOB Essentials you would navigate to their employee record, select Leave and update the opening balance for that leave type. For example, if you wish to reduce the annual leave of the employee by 10 hours you would update the opening balance for that to be -10.


        Don't forget to select the Save option on the employee (bottom left) after making those changes to the card.

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