We have an employee who has just resigned and has given us 2 weeks notice. They currently owe approx 13 hours of sick leave (the business tried to do the right thing and help out the employee)
I need to process there final pay next week, they have sufficent Annual leave to cover it approx 18 hours. Whats the best and correct way to process it.
From your description, it sounds like there were some fields missing in the file that was needed, such as the "Inactive" field and the "Header" field. Going by this support note: Import and export fields these fields indicate whether the account is inactive or active and if the account is a header or detail.
I'd suggest opening your import file in Excel and add the extra 2 fields in with the same names as what is listed there. Here's a support note that shows you how to open it in Excel: Opening an export file in Excel
Assuming it's tab-delimited you should be able to just add extra Column names to the top and then add values in the right cells before saving and importing to update the accounts again.
Quick hint: Just add H in the fields under the Header Column for accounts you want to designate as Header Accounts, and put N in the fields under the Inactive Column for accounts you want to designate as Active. You can leave this as blank and it'll assume it's active, however by convention it's easier note what you want to be active and not active.
If this continues to fail, I'd suggest posting your import file so that we can take a peek at it and see if anything sticks out to us.
A sticky moral dilemma that I learnt years ago to NEVER do - and we "in good faith" allowed staff to go into negative sick leave - and sometimes with new staff members) without an annual leave buffer - and in every case it was abused.
The other thing I found over years and years of employing staff - is that they start suddenly getting sick around the time they are looking for a new job and or thinking of resigning.
Few staff - just tell you - work up to the last day and go.
So how do you deal with this - firstly - never give a staff member (except in exceptional cases) the ability to go into negative - full stop - end of story - stops any problem in the future.
Secondly - when new members start they get a brief - no sick leave, no annual leave - no pay!!!!! However, if they have annual leave to cover - noted on their next pay I will top up their sick leave with annual leave to enable them to be paid.
How to handle your situation - simple - in the final pay
memo = 18 hrs accrued annual leave less 13 hrs sick leave (as accrued sick leave nil). Net annual leave in final pay = 5 hours and simply pay it as though they are going on leave.
There are rules and I do not know your industry but you are not talking about a lot of accrued annual leave - so though it is a lump sum for accrued annual leave - 5 hrs is hardly going to make a big difference.
Keep it simple and clean and easy.
That is just my opinion - someone may say differently - up to you on the method.
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We have an employee who has just resigned and has given us 2 weeks notice. They currently owe approx 13 hours of sick leave (the business tried to do the right thing and help out the employee)
\n
I need to process there final pay next week, they have sufficent Annual leave to cover it approx 18 hours. Whats the best and correct way to process it.
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We have an employee who has just resigned and has given us 2 weeks notice. They currently owe approx 13 hours of sick leave (the business tried to do the right thing and help out the employee)
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I need to process there final pay next week, they have sufficent Annual leave to cover it approx 18 hours. Whats the best and correct way to process it.
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A sticky moral dilemma that I learnt years ago to NEVER do - and we \"in good faith\" allowed staff to go into negative sick leave - and sometimes with new staff members) without an annual leave buffer - and in every case it was abused.
The other thing I found over years and years of employing staff - is that they start suddenly getting sick around the time they are looking for a new job and or thinking of resigning.
Few staff - just tell you - work up to the last day and go.
So how do you deal with this - firstly - never give a staff member (except in exceptional cases) the ability to go into negative - full stop - end of story - stops any problem in the future.
Secondly - when new members start they get a brief - no sick leave, no annual leave - no pay!!!!! However, if they have annual leave to cover - noted on their next pay I will top up their sick leave with annual leave to enable them to be paid.
How to handle your situation - simple - in the final pay
memo = 18 hrs accrued annual leave less 13 hrs sick leave (as accrued sick leave nil). Net annual leave in final pay = 5 hours and simply pay it as though they are going on leave.
There are rules and I do not know your industry but you are not talking about a lot of accrued annual leave - so though it is a lump sum for accrued annual leave - 5 hrs is hardly going to make a big difference.
Keep it simple and clean and easy.
That is just my opinion - someone may say differently - up to you on the method.
A sticky moral dilemma that I learnt years ago to NEVER do - and we \"in good faith\" allowed staff to go into negative sick leave - and sometimes with new staff members) without an annual leave buffer - and in every case it was abused.
The other thing I found over years and years of employing staff - is that they start suddenly getting sick around the time they are looking for a new job and or thinking of resigning.
Few staff - just tell you - work up to the last day and go.
So how do you deal with this - firstly - never give a staff member (except in exceptional cases) the ability to go into negative - full stop - end of story - stops any problem in the future.
Secondly - when new members start they get a brief - no sick leave, no annual leave - no pay!!!!! However, if they have annual leave to cover - noted on their next pay I will top up their sick leave with annual leave to enable them to be paid.
How to handle your situation - simple - in the final pay
memo = 18 hrs accrued annual leave less 13 hrs sick leave (as accrued sick leave nil). Net annual leave in final pay = 5 hours and simply pay it as though they are going on leave.
There are rules and I do not know your industry but you are not talking about a lot of accrued annual leave - so though it is a lump sum for accrued annual leave - 5 hrs is hardly going to make a big difference.
Keep it simple and clean and easy.
That is just my opinion - someone may say differently - up to you on the method.
The Doc
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Hi Doc,
Yes I think we did learn a lesson there..... Thank you for your solution, I also agree with you, keep it simple. Thank you for your help.
Yes I think we did learn a lesson there..... Thank you for your solution, I also agree with you, keep it simple. Thank you for your help.
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