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aaromat's avatar
aaromat
Experienced User
5 years ago
Solved

Enter historical transactions prior to conversion date

HI there

I have opened a new company in MYOB with a start date of 1 July 2020 but need to enter opening balances and historical transactions for debtors and creditors that relate to the prior financial year.  When I go to enter these transactions and date them prior to 1 July 2020, I get an error message - You may not enter transactions before your conversion date.

 

Is there a work around as I believe I can't change the start date of the company ? Although to be honest, I'm not sure how many companies open their accounts books prior to the start date of what they need and it seems to be that a lot of people have this problem so is there an easy work around ?

 

Many thanks

Linda

Purchases
Sales
  • Genreve_S's avatar
    Genreve_S
    5 months ago

    Hi CMichael1, 

     

    I think the entitlement detail report will give you the info you're after. You can combine it with the pay history information to get everything you need.

     

    Regards,
    Genreve

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  • aaromat's avatar
    aaromat
    Experienced User
    5 years ago

    I forgot to mention - there are only 8 entries that need to be processed and I have done two payrolls and entered July creditors / debtors in so re-processing is not really an option.

  • Steven_M's avatar
    Steven_M
    Former Staff
    5 years ago

    Hi aaromat 

     

    Historical invoices and purchases (outstanding sales or purchases prior to the conversation date) can be entered in via Setup>>Balances>>Customer Balances or Supplier Balances. This method will allow for the creation of pre-conversion sales/purchases and will appear in the Recieve Payments/Pay Bills window ready for payment but will not impact the accounts.

     

    Our Help Articles: Entering customer opening balances and historical sales &  Entering supplier opening balances and historical purchases have more information on that process.

     

    Do let us know how you get on and if you require further assistance.

    • aaromat's avatar
      aaromat
      Experienced User
      5 years ago

      Thank you Steven - that is exactly the info that I needed.

      Have the best day !

      Linda

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historical transactions prior to conversion date","id":"message:672072","revisionNum":1,"repliesCount":3,"author":{"__ref":"User:user:196613"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:Sales_and_Purchases"},"conversation":{"__ref":"Conversation:conversation:672072"},"readOnly":true,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:672072"},"body":"

HI there

I have opened a new company in MYOB with a start date of 1 July 2020 but need to enter opening balances and historical transactions for debtors and creditors that relate to the prior financial year.  When I go to enter these transactions and date them prior to 1 July 2020, I get an error message - You may not enter transactions before your conversion date.

 

Is there a work around as I believe I can't change the start date of the company ? Although to be honest, I'm not sure how many companies open their accounts books prior to the start date of what they need and it seems to be that a lot of people have this problem so is there an easy work around ?

 

Many thanks

Linda

","body@stringLength":"745","rawBody":"

HI there

I have opened a new company in MYOB with a start date of 1 July 2020 but need to enter opening balances and historical transactions for debtors and creditors that relate to the prior financial year.  When I go to enter these transactions and date them prior to 1 July 2020, I get an error message - You may not enter transactions before your conversion date.

 

Is there a work around as I believe I can't change the start date of the company ? Although to be honest, I'm not sure how many companies open their accounts books prior to the start date of what they need and it seems to be that a lot of people have this problem so is there an easy work around ?

 

Many thanks

Linda

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background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,PHN2ZyBjbGFzcz0ibXlvYi1pY29uIiB2aWV3Qm94PSIwIDAgMjQgMjQiIHhtbG5zPSJodHRwOi8vd3d3LnczLm9yZy8yMDAwL3N2ZyI+IDxwYXRoIGQ9Ik0xMiAwYzYuNjE3IDAgMTIgNS4zODMgMTIgMTIgMCA2LjYxNi01LjM4MyAxMi0xMiAxMlMwIDE4LjYxNiAwIDEyQzAgNS4zODQgNS4zODMgMCAxMiAwem03IDE2LjE2NlY3LjgzYzAtMS41Ni0xLjI3LTIuODMtMi44MzMtMi44M0g3LjgzM0M2LjI3MSA1IDUgNi4yNyA1IDcuODN2OC4zMzVDNSAxNy43MjkgNi4yNzEgMTkgNy44MzMgMTloOC4zMzRDMTcuNzMgMTkgMTkgMTcuNzMgMTkgMTYuMTY2ek04LjU0NSA5LjUyTDggOS41MjRWNmgxdjIuODgxYy0uMTcyLjE5Ny0uMzIzLjQxLS40NTUuNjM5ek0xNSAxMS41YzAgMS42NTYtMS4zNDQgMy0zIDMtMS42NTcgMC0zLTEuMzQ0LTMtMyAwLTEuNjU3IDEuMzQzLTMgMy0zIDEuNjU2IDAgMyAxLjM0MyAzIDN6bS01LTMuNDQ0VjZoNi4xNjdDMTcuMTc4IDYgMTggNi44MjIgMTggNy44MzF2MS42N2wtMi41NTMuMDA1QzE0Ljc1NCA4LjMxMyAxMy40NzcgNy41IDEyIDcuNWMtLjczMSAwLTEuNDA5LjIxMi0yIC41NTZ6TTE2IDhoMVY3aC0xdjF6TTcgOS41MjRsLTEgLjAwM1Y3LjgzMmMwLS43MS40MDktMS4zMTggMS0xLjYyMnYzLjMxNHoiIGZpbGw9IiM2ODc0ODAiIGZpbGwtcnVsZT0iZXZlbm9kZCIvPiA8L3N2Zz4=\")\n 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Enter historical transactions prior to conversion date","moderationData":{"__ref":"ModerationData:moderation_data:672075"},"body":"

I forgot to mention - there are only 8 entries that need to be processed and I have done two payrolls and entered July creditors / debtors in so re-processing is not really an option.

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"185","kudosSumWeight":0,"repliesCount":0,"postTime":"2020-08-18T16:05:24.535+10:00","lastPublishTime":"2020-08-18T16:05:24.535+10:00","metrics":{"__typename":"MessageMetrics","views":1862},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:AccountRight/category:Support/community:myobboard:Sales_and_Purchases/message:672072/message:672075","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Rank:rank:194":{"__typename":"Rank","id":"rank:194","position":0,"name":"Former Staff","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:49125":{"__typename":"User","id":"user:49125","uid":49125,"login":"Steven_M","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2012-04-27T10:52:39.175+10:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://community.myob.com/t5/s/myob/m_assets/avatars/custom/Rectangle_24-1706588706059.png?time=1712840915000"},"rank":{"__ref":"Rank:rank:194"},"entityType":"USER","eventPath":"community:myob/user:49125"},"ModerationData:moderation_data:672114":{"__typename":"ModerationData","id":"moderation_data:672114","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"AcceptedSolutionMessage:message:672114":{"__typename":"AcceptedSolutionMessage","uid":672114,"id":"message:672114","revisionNum":1,"author":{"__ref":"User:user:49125"},"readOnly":true,"repliesCount":1,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Sales_and_Purchases"},"parent":{"__ref":"ForumTopicMessage:message:672072"},"conversation":{"__ref":"Conversation:conversation:672072"},"subject":"Re: Enter historical transactions prior to conversion date","moderationData":{"__ref":"ModerationData:moderation_data:672114"},"body":"

Hi aaromat 

\n

 

\n

Historical invoices and purchases (outstanding sales or purchases prior to the conversation date) can be entered in via Setup>>Balances>>Customer Balances or Supplier Balances. This method will allow for the creation of pre-conversion sales/purchases and will appear in the Recieve Payments/Pay Bills window ready for payment but will not impact the accounts.

\n

 

\n

Our Help Articles: Entering customer opening balances and historical sales &  Entering supplier opening balances and historical purchases have more information on that process.

\n

 

\n

Do let us know how you get on and if you require further assistance.

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"230","kudosSumWeight":0,"postTime":"2020-08-19T07:53:25.348+10:00","lastPublishTime":"2020-08-19T07:53:25.348+10:00","solution":true,"metrics":{"__typename":"MessageMetrics","views":2209},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:AccountRight/category:Support/community:myobboard:Sales_and_Purchases/message:672072/message:672114","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8b3wzfDE0OjAsMzk6MXwx","node":{"__ref":"ForumReplyMessage:message:672292"}}]},"body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"230","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"ModerationData:moderation_data:672292":{"__typename":"ModerationData","id":"moderation_data:672292","status":"UNMODERATED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:672292":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:196613"},"id":"message:672292","revisionNum":1,"uid":672292,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Sales_and_Purchases"},"parent":{"__ref":"AcceptedSolutionMessage:message:672114"},"conversation":{"__ref":"Conversation:conversation:672072"},"subject":"Re: Enter historical transactions prior to conversion date","moderationData":{"__ref":"ModerationData:moderation_data:672292"},"body":"

Thank you Steven - that is exactly the info that I needed.

Have the best day !

Linda

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