Large Prepayments and Ongoing Sales/Usage

Hi team,

We have a few customers who will pay a larger yearly prepayment advance at the beginning of the year, and then chip away at this prepayment with purchases throughout the year. We are wondering what the best way to handle this in MYOB Account Right. In particular, we would like to realise the prepayment as a sale when it is first invoiced, but we'd also like to track the purchases of individual products using that prepayment throughout the year. And if possible, we want to provide the customer with a settled invoice for each purchase, which would also display the outstanding balance of the prepayment.

Example: A customer might prepay a lump sum of $10,000 on 1 January, then make purchases of $500 in Februrary and then $1000 in March, and so on until it has been exhausted.

One particular customer prefers to use the prepayment with certain purchases but then would prefer not to use it with others. So the flexibility to use the prepayment on a purchase-by-purchase basis is important.

Any suggestions would be very much welcomed.