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LisaGSA's avatar
LisaGSA
Trusted Cover User
2 years ago
Solved

Employee Card File Changes - AUDIT

Hello, 
We have recently had an audit and one of the findings was the limited control of reviewing changes to employees card files. 
Other than the Online Owner getting an email when bank details have been changed what other audit trails are there if details are changed in the employees card?

Is there a report that I can generate that will show what details have been changed for each in the card files & potentially who made those changes (we have multiple people with access to our payroll).
Ideally, i would be good to run a report for a select dates, so that it can be reviewed when payroll is reviewed/approved.
Thanks :)

  • Yanike_S's avatar
    Yanike_S
    4 years ago

    Hi II 

     

    I am glad that worked for you. These labels are currently not possible to change as they are set in the software.

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  • vidario1's avatar
    vidario1
    Trusted User
    2 years ago

    Hi LisaGSA 

     

    Unfortunately you can't track changes this way, but I can see that it could be useful for auditing purposes!

     

    It won't necessarily help you as staff can still make changes without being tracked, but what I've implemented is that whenever a change is made to an employee card, the person making the change puts an entry in the Contact Log summarising which changes have been made, e.g. change of address as per copy of lease, changed hourly rate as per new contract signed on 1/6/23, changed superfund from Sun Super to Australian Super as per e-mail on 13 May, etc. etc. 

     

    PS. It's not the report you're after, but you're probably already aware of the Session Security Audit Report, where you're able to at least see when a user logged on and off, even though you won't be able to see if they made any changes to carrd files.

     

    Thanks

    vidario

     

     

    • LisaGSA's avatar
      LisaGSA
      Trusted Cover User
      2 years ago

      Thanks vidario1 

      I already have a similar file to track changes for payroll, but I may look at something like you have mentioned for the auditors. 

      Hopefully MYOB can develop some sort of audit report as I'm sure many companies would find this useful.  

      • Genreve_S's avatar
        Genreve_S
        MYOB Moderator
        2 years ago

        Hi LisaGSA, 
         

        Thanks for your post. 

         

        As mentioned previously there is no report in the app that produces the data you are looking for.  Rest assured we will raise this idea to our team. 

         

        If you have any concerns or questions feel free to let us know. 

         

        Cheers, 

        Genreve 

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Card File Changes - AUDIT","id":"message:818443","revisionNum":1,"repliesCount":4,"author":{"__ref":"User:user:165561"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:Staffing_and_Payroll"},"conversation":{"__ref":"Conversation:conversation:818443"},"readOnly":true,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:818443"},"body":"

Hello, 
We have recently had an audit and one of the findings was the limited control of reviewing changes to employees card files. 
Other than the Online Owner getting an email when bank details have been changed what other audit trails are there if details are changed in the employees card?

Is there a report that I can generate that will show what details have been changed for each in the card files & potentially who made those changes (we have multiple people with access to our payroll).
Ideally, i would be good to run a report for a select dates, so that it can be reviewed when payroll is reviewed/approved.
Thanks :)

","body@stringLength":"680","rawBody":"

Hello, 
We have recently had an audit and one of the findings was the limited control of reviewing changes to employees card files. 
Other than the Online Owner getting an email when bank details have been changed what other audit trails are there if details are changed in the employees card?

Is there a report that I can generate that will show what details have been changed for each in the card files & potentially who made those changes (we have multiple people with access to our payroll).
Ideally, i would be good to run a report for a select dates, so that it can be reviewed when payroll is reviewed/approved.
Thanks :)

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background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,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\")\n 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Employee Card File Changes - AUDIT","moderationData":{"__ref":"ModerationData:moderation_data:818630"},"body":"

Hi LisaGSA 

 

Unfortunately you can't track changes this way, but I can see that it could be useful for auditing purposes!

 

It won't necessarily help you as staff can still make changes without being tracked, but what I've implemented is that whenever a change is made to an employee card, the person making the change puts an entry in the Contact Log summarising which changes have been made, e.g. change of address as per copy of lease, changed hourly rate as per new contract signed on 1/6/23, changed superfund from Sun Super to Australian Super as per e-mail on 13 May, etc. etc. 

 

PS. It's not the report you're after, but you're probably already aware of the Session Security Audit Report, where you're able to at least see when a user logged on and off, even though you won't be able to see if they made any changes to carrd files.

 

Thanks

vidario

 

 

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Thanks vidario1 

I already have a similar file to track changes for payroll, but I may look at something like you have mentioned for the auditors. 

Hopefully MYOB can develop some sort of audit report as I'm sure many companies would find this useful.  

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Hi LisaGSA, 
 

\n

Thanks for your post. 

\n

 

\n

As mentioned previously there is no report in the app that produces the data you are looking for.  Rest assured we will raise this idea to our team. 

\n

 

\n

If you have any concerns or questions feel free to let us know. 

\n

 

\n

Cheers, 

\n

Genreve 

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