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VetLerissa's avatar
VetLerissa
Contributing Cover User
6 years ago
Solved

Audit of changes made to employee card

Hi There,

We have had an employee's card accessed and their pay frequency changed from fortnightly to weekly (so they weren't included in the last pay run).

Is there an audit report that I can access to see who would have made the change?

I am trying to narrow it down to see if it was one of us who inadvertently chagned it or was "pushed" through via our integration with Employee Connect.

audit trail
Employee card changes
  • Steven_M's avatar
    Steven_M
    5 years ago

    Hi SusieP 

     

    Based on the screenshots you have provided our initial recommendation would be to delete the payments and redoing them. The reason for that is you have an unusual value listed in the Applied to Date field, deleting those payments and redoing them should remove that unusual value giving you 2 decimal places as intended thus removing that remaining balance.

     

    I understand that you couldn't delete that due to reconciled, while it is not advisable in normal behaviour, you can delete a reconciled transaction. This is like deleting any other transaction (open the transaction and select Edit>>Delete transaction). Once that transaction has been re-entered you just want to include that in your next reconciliation OR undo those reconciliations back to that one and re-reconcile those transactions.

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  • AliK607's avatar
    AliK607
    MYOB Staff
    6 years ago

    Hello VetLerissa ,

    Unfortunately the audit reports in MYOB only track transactions that have been recorded to the database. (i.e. transactions that post to general ledger accounts). The audit report cannot track changes to cards, accounts list, entitlement balances etc. (as these dont affect general ledger balances)

    However, from past experience, I have found integration with third party timesheet/payroll softwares is the most common cause of this change, as when the third party performs a 'sync' with MYOB, in most cases we have found employee cards to be are duplicated (if the names dont match), existing cards' wage rates, payroll category ticks, email etc. can also be ammended by the third party program if details in the third party program dont match that of MYOB.

    The easy solution to this is to make sure the details in MYOB match the details set up in the third party program.

  • GDay53's avatar
    GDay53
    Ultimate Cover User
    6 years ago

    VetLerissa 

     

    Welcome to the MYOB Community Forum, I hope you find plenty of useful information.

     

    While AliK607 is correct in saying the changes to cards are not logged, you could try checking the Session Security Audit Report which show who logged in and out and when. So if you have an idea of when the changes happened you can find out who was logged in at the time.

     

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of changes made to employee card","id":"message:586108","revisionNum":1,"repliesCount":2,"author":{"__ref":"User:user:188568"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:Staffing_and_Payroll"},"conversation":{"__ref":"Conversation:conversation:586108"},"readOnly":true,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:586108"},"body":"

Hi There,

We have had an employee's card accessed and their pay frequency changed from fortnightly to weekly (so they weren't included in the last pay run).

Is there an audit report that I can access to see who would have made the change?

I am trying to narrow it down to see if it was one of us who inadvertently chagned it or was \"pushed\" through via our integration with Employee Connect.

","body@stringLength":"416","rawBody":"

Hi There,

We have had an employee's card accessed and their pay frequency changed from fortnightly to weekly (so they weren't included in the last pay run).

Is there an audit report that I can access to see who would have made the change?

I am trying to narrow it down to see if it was one of us who inadvertently chagned it or was \"pushed\" through via our integration with Employee Connect.

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Is there an audit report that I can 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background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,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\")\n 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Audit of changes made to employee card","moderationData":{"__ref":"ModerationData:moderation_data:586188"},"body":"

Hello VetLerissa ,

Unfortunately the audit reports in MYOB only track transactions that have been recorded to the database. (i.e. transactions that post to general ledger accounts). The audit report cannot track changes to cards, accounts list, entitlement balances etc. (as these dont affect general ledger balances)

However, from past experience, I have found integration with third party timesheet/payroll softwares is the most common cause of this change, as when the third party performs a 'sync' with MYOB, in most cases we have found employee cards to be are duplicated (if the names dont match), existing cards' wage rates, payroll category ticks, email etc. can also be ammended by the third party program if details in the third party program dont match that of MYOB.

The easy solution to this is to make sure the details in MYOB match the details set up in the third party program.

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VetLerissa 

 

Welcome to the MYOB Community Forum, I hope you find plenty of useful information.

 

While AliK607 is correct in saying the changes to cards are not logged, you could try checking the Session Security Audit Report which show who logged in and out and when. So if you have an idea of when the changes happened you can find out who was logged in at the time.

 

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