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dopey's avatar
dopey
Experienced Cover User
6 years ago
Solved

Payroll - Journal entry

While doing my latest bank recon i've realised I'm out by 69c and thats because I recorded a pay on MYOB but when I made the payment on the banking I short paid by 69c so now my recon is out by 69c.

What would be the correct journal entry to correct this so I can reconcile this statement.

 

Thank you in advance.

  • Genreve_S's avatar
    Genreve_S
    2 years ago

    Hi theresa57, 

     

    Thanks for posting and welcome to the Community Forum. 

     

    I understand how important it is that the customer statements we send are accurate. There are 3 ways we could set the customer terms, from the preferences (default for all customers), from the customer card (default for the customer), or when creating the invoice (invoice specific). I would suggest checking each invoice that makes up for the values on the statement and seeing if all of them have the right payment terms, if not we can correct them. If all invoices have the correct payment terms, I suggest sending us screenshots of the statements and what the invoice terms look like. 

     

    Let us know if you require any further assistance with this.

     

    Cheers, 

    Genreve

     

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  • Naomi_Roskell's avatar
    Naomi_Roskell
    Trusted Cover User
    6 years ago

    Hi dopey 

     

    As a Bookkeeper, it is my job to ensure that all transactions are clear and understandable, that anyone who comes after me can follow what I do and nothing is left to a scratching head...

    Which explains why I'm really not a fan of Journal entries when it comes to over or under payments, especially with regards to Payroll, Super and Tax, so the advice that I would give you is to create a negative Spend Money Transaction that affect the Bank Account from which the payment should have been made and allow the funds to sit in a "2-9999 Suspense A/C" until such time as the balance of the payment is made. This will bring your payroll back by the underpayment of 0.69 and allow you to complete the Bank Rec. The following weeks payroll should be overpaid by the same amount. At the time you need to process the following Payroll, the overpayment would be affected to the Bank Account as a Spend Money Transaction which is then allocated to the Suspense A/C for the same amount, negating the original transaction. Ensure at each point, the Memo clearly states the Employees Name the under/over payment relates to, the reason and the "W/E: XX/XX/XX" when the original under/over payment was made. So that in the future, anyone who comes across these transactions knows exactly what, why, when, where, who and how.

     

    Hope this helps, if it does, please mark as the solution and provide your kudos, GOODLUCK!!!

     

    Naomi

    • dopey's avatar
      dopey
      Experienced Cover User
      6 years ago

      Hi Naomi

       

      Thanks for that and I also agree about the journal entry ...scratching the head thing. I'm going to try this but there are quite a few weeks between the short payment and the week the balance will be paid as I've only realised it when I tried to do the recon. I guess this is a better option so I can continue to reconsile the accounts and not wait till our financial year end for the accountant to do the journal entry.

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While doing my latest bank recon i've realised I'm out by 69c and thats because I recorded a pay on MYOB but when I made the payment on the banking I short paid by 69c so now my recon is out by 69c.

What would be the correct journal entry to correct this so I can reconcile this statement.

 

Thank you in advance.

","body@stringLength":"343","rawBody":"

While doing my latest bank recon i've realised I'm out by 69c and thats because I recorded a pay on MYOB but when I made the payment on the banking I short paid by 69c so now my recon is out by 69c.

What would be the correct journal entry to correct this so I can reconcile this statement.

 

Thank you in advance.

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background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,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\")\n 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Payroll - Journal entry","moderationData":{"__ref":"ModerationData:moderation_data:592343"},"body":"

Hi dopey 

 

As a Bookkeeper, it is my job to ensure that all transactions are clear and understandable, that anyone who comes after me can follow what I do and nothing is left to a scratching head...

Which explains why I'm really not a fan of Journal entries when it comes to over or under payments, especially with regards to Payroll, Super and Tax, so the advice that I would give you is to create a negative Spend Money Transaction that affect the Bank Account from which the payment should have been made and allow the funds to sit in a \"2-9999 Suspense A/C\" until such time as the balance of the payment is made. This will bring your payroll back by the underpayment of 0.69 and allow you to complete the Bank Rec. The following weeks payroll should be overpaid by the same amount. At the time you need to process the following Payroll, the overpayment would be affected to the Bank Account as a Spend Money Transaction which is then allocated to the Suspense A/C for the same amount, negating the original transaction. Ensure at each point, the Memo clearly states the Employees Name the under/over payment relates to, the reason and the \"W/E: XX/XX/XX\" when the original under/over payment was made. So that in the future, anyone who comes across these transactions knows exactly what, why, when, where, who and how.

 

Hope this helps, if it does, please mark as the solution and provide your kudos, GOODLUCK!!!

 

Naomi

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Hi Naomi

 

Thanks for that and I also agree about the journal entry ...scratching the head thing. I'm going to try this but there are quite a few weeks between the short payment and the week the balance will be paid as I've only realised it when I tried to do the recon. I guess this is a better option so I can continue to reconsile the accounts and not wait till our financial year end for the accountant to do the journal entry.

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