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Most RecentNo Solutions YetMost ViewedWhat is my BMS ID and where do I find it? Each payroll software is identified using a Business Management Software (BMS) ID. When you set up STP, the ATO is notified of your BMS ID. If your business has previously reported via STP in the current payroll year using another MYOB or non-MYOB payroll software, when you set up STP in MYOB you must notify the ATO of the BMS ID of your previous software. Otherwise, your employees' year-to-date (YTD) payroll information will be reported twice to the ATO, and no one wants that... Transferring your BMS ID lets the ATO know you've changed payroll software, and moves your employee's year-to-date payroll amounts under your new BMS ID at the ATO end. If you haven't already, make sure you've entered your employee's pay history for the current payroll year into AccountRight. To find your previous BMS ID You or your tax/BAS agent can find your previous BMS ID via the ATO's online services. Log into the ATO's online services. Go to Employees > STP reporting (agents go to Business > STP reporting). Click the dropdown arrow next to one of your STP reports. Copy the Business Management software (BMS) ID so you can paste it into the Previous software BMS ID field in MYOB when prompted (see above). What if an employee doesn't have a Tax file number? If you don't have an employee's Tax file number (TFN), use the applicable number from these provided by the ATO. If you need more information or you're not sure what to choose, check with the ATO. Use this TFN For this scenario 111 111 111 New payee has not made a TFN Declaration, but 28 days have not passed. 333 333 333 Payee is under 18 years of age and earnings don't exceed $350 per week, $700 per fortnight, or $1,517 per month. 444 444 444 Payee is an Australian Government pensioner payee. 000 000 000 Payee chooses not to quote a TFN and has not claimed an exemption from quoting a TFN or does not fit into any of the above categories. A Guide about Annual Leave in Australia Everything you need to know about annual leave in Australia Annual leave is a standard part of working life that has significant impacts on planning and running a business with employees. As an employer, you’ll want to have a keen understanding of leave entitlements. The National Employment Standards ( NES) sets out the minimum requirements, such as four weeks paid leave, per year. But there are also other agreements, Awards, and various aspects of annual leave entitlement that you should know about. Failing to comply with regulations can lead to penalties in excess of $13,000 (for an individual) or $66,000 (for a company). In this guide, you’ll learn everything you need to know about annual leave in Australia, including how you accrue and calculate annual leave, when you can direct employees to take annual leave, and how to pay annual leave. What is annual leave? Annual leave, also known as recreation leave or holiday pay, entitles employees to take paid time off work. The National Employment Standards (NES) states that employees are entitled to a minimum of four weeks paid leave per year, plus an additional week for some shift workers. Who is entitled to annual leave? All employees, except for casual employees, are entitled to receive annual leave. When can annual leave be taken? You can take annual leave as soon as you accumulate it. But you don’t have to take it each year, and there’s no minimum or maximum amount to take each year. Each employer and employee must agree on when and for how long annual leave can be taken. But, the employer must not unreasonably refuse an employee’s request to take annual leave. An employee isn’t considered to be on annual leave when: A day or part-day is a public holiday They are on community service leave They are on any other type of leave (other than unpaid parental leave) For example, suppose an employee takes five days annual leave, and a public holiday falls within that period. In that case, the public holiday won’t count as annual leave, and you would only reduce their annual leave balance by four days. Likewise, if an employee is sick during annual leave, they can use their paid sick leave entitlement instead of using their annual leave for the time they are unwell. How much annual leave are employees entitled to? Full-time and part-time employees get four weeks of annual leave for each year of completed service, based on their ordinary hours of work. For example: A full-time employee who works the maximum 38 hours per week for a year would be entitled to 152 hours of annual leave. A part-time employee who works 20 hours per week for a year would be entitled to 80 hours of annual leave – the equivalent of four weeks of work. How much notice is needed to take annual leave? There are no specific rules on how much notice is needed to take annual leave. Each employer and employee should follow the agreed company policies for annual leave. For example, an annual leave policy might include rules on how much notice is needed to take annual leave, how soon employees can take annual leave after accumulating it, and how to cash out annual leave. How does annual leave accumulate? Annual leave accumulates from the first day of employment, including any probation period. It increases gradually during the year based on the number of ordinary hours an employee works. For example, annual leave accumulates when an employee is on: paid leave, such as paid annual leave and paid sick and carer’s leave community service leave, including jury duty and long service leave But does not accumulate when an employee is on: unpaid annual leave unpaid sick or carer’s leave unpaid parental leave unpaid family and domestic violence leave How do you calculate annual leave entitlements? You calculate annual leave entitlements pro-rata based on an employee’s ordinary working hours. For example, a full-time employee working a 38-hour week throughout the year accrues annual leave at the rate of 2.923 hours per completed week of service (152/52 = 2.923), which equals 0.7308 hours of annual leave per working day. Use the formula: 152 hours of annual leave ÷ 52 weeks = 2.923 hours 2.923 hours ÷ 5 days = 0.7308 hours per working day However, a part-time employee who works a 20-hour week (four hours a day, five days per week) for a whole year accrues annual leave at the rate of 1.538 hours per completed week of service (80/52 = 1.538), which equals 0.3076 hours of annual leave per working day. Use the formula: 80 hours of annual leave ÷ 52 weeks = 1.538 hours 1.538 hours ÷ 5 days = 0.3076 hours per working day How is annual leave paid to employees? There are some circumstances when you pay annual leave to employees instead of taking time off. 1. Employee cashes out annual leave Some agreements allow employees to cash out or get paid their annual leave instead of taking time off even when they are still employed. These agreements generally require the employee: Signs a written agreement with the employer Gets paid as much as if they had taken the annual leave Cashes out a maximum of two weeks of annual leave in any 12-month period 2. Pay annual leave when employment ends Employers must pay their employees for any unused annual leave they’ve accumulated when employment ends. The annual leave payment must be the same amount that the employee would have received if they’d taken the annual leave during their employment. 3. Annual leave when sick or injured If an employee is sick or injured while on annual leave, they can use their paid sick leave entitlement instead of their annual leave. The employer can still request the employee provide notice and evidence when taking sick leave while on annual leave. But they can’t force an employee to take annual leave while on sick leave. Do you need to give a reason for annual leave? No, as long as you’ve accrued sufficient annual leave, you don’t have to give a reason for requesting time off. Can an employer refuse annual leave? An employer can refuse an employee’s request to take annual leave if: The employee does not have any accrued leave to take. The employee does not give reasonable notice of wanting to take leave. The business can’t meet operational requirements during the requested leave period. The requested leave would be detrimental to the business. Can an employer force an annual leave? Under most modern Awards, Australian employers can enforce annual leave when the business shuts down. For example, if the business doesn’t operate over Christmas and New Year, they could notify employees that they must take annual leave at that time. For those employees not covered by a modern Award, employers can enforce “reasonable” annual leave. For example, if the employee has accrued an excessive amount of paid annual leave or the business is being shut down for a period (for instance, between Christmas and New Year). Can shift workers accrue annual leave? Depending on their industry and occupation, shift workers may get up to five weeks of annual leave per year. For example, to get five weeks of annual leave in the Hair and Beauty industry, a shift worker would have to be: Classed as a seven-day shift worker Regularly rostered to work shifts in a business where shifts are continuously rostered 24 hours a day, seven days a week Regularly rostered to work on Sundays and public holidays Do you accrue annual leave on overtime? You cannot accrue annual leave on overtime worked or on unpaid breaks. Employers must pay annual leave at the employee’s current base pay rate for all hours of leave taken. What is excessive annual leave? Excessive annual leave refers to an excessive amount of unused annual leave. Generally, an employee’s annual leave balance is considered “excessive” if they have more than eight weeks of annual leave in their balance. Or in the case of a shift worker, they have more than 10 weeks of annual leave in their balance. What is annual leave loading? Annual leave loading is an entitlement provided in specific modern Awards. Usually, it’s an extra payment of 17.5 percent on top of an employee’s regular wage to compensate for expenses when they take annual leave. Calculate and manage annual leave with MYOB With all the rules and regulations surrounding annual leave, businesses can benefit enormously from using cloud payroll software that manages rosters and staff availability, automatically accrues annual leave, and processes annual leave requests. MYOB automatically calculates payroll variables like superannuation, tax, and annual leave within your workflow. And if something’s not quite right, like a negative annual leave balance, you’ll get a helpful warning message. Forget about manually calculating annual leave and try MYOB Business’s automated payroll software free for 30 days. How do I pay super for a contractor? To pay super from MYOB you need to process the super payments through payroll. This means to pay super for a contractor you'll need to set up the contractor as an employee to pay their super. Just manually add them as an employee and enter their super details. If you pay the contractor via invoices they send you, you will also need to set the contractor up as a supplier so you can pay their bills like any other. Then when you process your payroll to pay super for the contractor, only enter the super amount into their pay (and no other amounts). You can then declare the pay to the ATO as part of your STP reporting. Death of Employee Unfortunatly, one of our employees died suddenly. He is owed a sizable amount of Annual Leave and LSL. I believe I cannot pay this out until after probate on his estate, is this correct? Also, are the payments made to his estate tax free? And also, I cannot terminate his employment without wiping all of his entitlements?? Any help on this would be most appreciated. Default Super fund What is a Default Superfund? A default fund is a super fund you can pay your super guarantee contributions to if your employee does not nominate a super fund of their choice. Every employer must have a default super fund (see the ATO guidelines about this). This is the super fund your employees can join if they don't already have one. It can be any complying fund that's registered by the Australian Prudential Regulation Authority (APRA). If you need help choosing a default super fund, ask your advisor. Once you've decided on your default super fund, contact that fund to obtain an employer membership number. You can then add this super fund into AccountRight (as described above), then set it as your default super fund. To set your default super fund in AccountRight Go to the Setup menu and choose General Payroll Information. Choose your Default superannuation fund. Click OK. If a new employee chooses your default fund, you'll need to contact the fund so they can allocate a membership number. Also see Add an employee for details on setting an employee's super fund. New Tax Tables effective 1 July 24 When will the updated tax tables be available in Account Right? I have a pay to run on 1 July 24. How do I match my payroll transactions? How you match your payroll transactions depends on how you pay your employees. If you pay employees... Here are the details Electronically (using a bank file or direct payment from MYOB) To match these payroll transactions, you'll need a bank feed set up on the business bank account your electronic payments are paid from. Employees paid this way will need their Payment method set to Electronic. When you process the electronic payment in MYOB: choose the business bank account your electronic payments are paid from a single electronic payment transaction is created in MYOB (containing all the pays of the employees being paid electronically) the funds will be withdrawn from your bank account as a single transaction, and these transactions will match in your bank feeds. using cash To match these payroll transactions, you'll need a bank feed set up on the business bank account your cash wage payments are paid from. Employees paid this way will need their Payment method set to Cash. When you process a pay run that includes employees with a payment method of Cash: the employees' pay amounts are posted to your linked account for cash payments (what are linked accounts?) you'll withdraw a single amount from your bank account for cash wage payments these transactions will match in your bank feed via EFT (by manually transferring funds using internet banking) This requires a bit of work on your behalf, and relies on you entering the correct bank details and amounts into your online banking. We suggest using electronic payments in MYOB to speed things up, reduce the possibility of errors, and to simplify bank feed matching. To match these payroll transactions, you'll need a bank feed set up on the business bank account the EFT wage payments are paid from. Employees paid this way will need their Payment method set to Cash. When you process a pay run that includes employees with a payment method of Cash: the employees' pay amounts are posted to your linked account for cash payments (what are linked accounts?) you'll manually process the EFT payments into your employee's bank accounts using your online banking these transactions will match in your bank feed using cheques To match these payroll transactions, you'll need a bank feed set up on the business bank account your cheque wage payments are paid from. Employees paid this way will need their Payment method set to Cheque. When you process a pay run that includes employees with a payment method of Cheque: the employees' pay cheque amounts are posted to your linked account for cheque payments (what are linked accounts?) when an employee deposits their pay cheque into their bank account (and the cheque clears), the cheque amount will be withdrawn from your cheque account these transactions will match in your bank feed Payroll tax code for a higher education loan program Hi there, We have a new employee who has a higher education loan program. I try to select the tax code with "HELP" but there is not in the tax table description list. How can select the correct one for it. I see there are some with " STSL" and not sure what these means. Could you please someone help me for solve this issue? Thank you very much. Sherry Jury Duty - processing the refund Hi - I have a staff member who I paid for Jury Duty. This has now been refunded in full by the court (Western Australia) and I need to know how to process the refund in MYOB. I set up a separate wage category (Jury Duty payment) when I processed the Jury Payment to the employee in payroll. How do I record the refund? Thanks Kate