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PriyaSelvaraj's avatar
PriyaSelvaraj
MYOB Moderator
8 months ago

How do I match my payroll transactions?

How you match your payroll transactions depends on how you pay your employees.

If you pay employees... Here are the details
Electronically (using a bank file or direct payment from MYOB)

To match these payroll transactions, you'll need a bank feed set up on the business bank account your electronic payments are paid from. Employees paid this way will need their Payment method set to Electronic.

When you process the electronic payment in MYOB:

  • choose the business bank account your electronic payments are paid from
  • a single electronic payment transaction is created in MYOB (containing all the pays of the employees being paid electronically)
  • the funds will be withdrawn from your bank account as a single transaction, and
  • these transactions will match in your bank feeds.
using cash

To match these payroll transactions, you'll need a bank feed set up on the business bank account your cash wage payments are paid from. Employees paid this way will need their Payment method set to Cash.

When you process a pay run that includes employees with a payment method of Cash:

  • the employees' pay amounts are posted to your linked account for cash payments (what are linked accounts?)
  • you'll withdraw a single amount from your bank account for cash wage payments
  • these transactions will match in your bank feed
via EFT (by manually transferring funds using internet banking)

This requires a bit of work on your behalf, and relies on you entering the correct bank details and amounts into your online banking. We suggest using electronic payments in MYOB to speed things up, reduce the possibility of errors, and to simplify bank feed matching.

To match these payroll transactions, you'll need a bank feed set up on the business bank account the EFT wage payments are paid from. Employees paid this way will need their Payment method set to Cash.

When you process a pay run that includes employees with a payment method of Cash:

  • the employees' pay amounts are posted to your linked account for cash payments (what are linked accounts?)
  • you'll manually process the EFT payments into your employee's bank accounts using your online banking
  • these transactions will match in your bank feed
using cheques

To match these payroll transactions, you'll need a bank feed set up on the business bank account your cheque wage payments are paid from. Employees paid this way will need their Payment method set to Cheque.

When you process a pay run that includes employees with a payment method of Cheque:

  • the employees' pay cheque amounts are posted to your linked account for cheque payments (what are linked accounts?)
  • when an employee deposits their pay cheque into their bank account (and the cheque clears), the cheque amount will be withdrawn from your cheque account
  • these transactions will match in your bank feed
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