Reconcile Accounts: Do not automatically unreconcile transactions after edits

When drilling back into reconciled items (in recent AR versions); whether it be to just look at the transaction; to reallocate to a different account; or to split the allocation the transaction becomes 'unreconciled' at the bank (ie, even though the amount @ the bank has not been changed).

When doing forensic bookwork for new clients that can be anywhere from 3 months to 5 years worth; the bank statement is the guide.  Typically, once all transactions are entered and the bank account(s) is/are reconciled it is just a matter of finding source documents &/or piecing together transactions.

Now that the bank becomes unbalance on going back to transactions this becomes a mine field; time consuming and a really difficult process.

Why can't we return to where the transaction remains 'reconciled' at the bank unless it is (obviously) deleted or the actual amount that is a debit or credit to the bank account chages?

I have noticed that when i changed the cheque number of a transaction that had been previously reconciled, it now will appear as an unreconciled transaction in your bank reconciliation.

It will affect your opening balance and you will have to re tick it to get to the correct balance and re reconcile this account with the “changed” transaction included.

This is an error as in the past you could make changes to a reconcilled tranasaction (as long as the amount was not adjusted) and it would not effect the bank reconcilation.

As in previous versions could an altered entry (eg. adding a receipt number) through spend money not reappear to be reconciled again please?

Hi Mike,

I wish I'd known this before I worked on my client's  file A/R 2012.10 yesterday.  I cannot believe such a simple thing like changing the cheque number could unreconile the transactions.  I wasted MORE time having to unreconile and re-reconciling 6 months bank reconciliations.  I am truly over this upgrade I wish I'd never gone done that path.  It has cost my business a lot of time these past few weeks.

Carmen

I have not experienced this as yet, but if it is so, then it is disastrous as far as I am concerned.  I suppose the only up-side is that it may generate more work for consultants in fixing the messes that will ensure.

Roslyn Little

I have added my vote - this sounds exceptionally scary.

I agree totally - most of my clients hate doing bank recs and struggle at the best of times. To have this happen would be distrastrous. This gets my vote!

This is really the MOST important change that needs to be made to the software, regardless of how many times clients are trained that if you open a spend money or the like just to view it, please cancel out rather than ok, but how many actually do that, we all know how easy it is when viewing something to accidentally hit a key on the keyboard and maybe it just adds a full stop to the address but you don't notice, then someone will OK on this and now this transaction is unreconciled, I believe that this point and this point alone may cause mass defection from MYOB.

Hello Dan, thanks for the explanation of the thinking behind the change.

To support proper accounting procedires, transactions must not be unreconciled. I would suggest the following rules:

A reconciled transaction amount cannot be edited - it must be reversed and re-entered.

A reconciled transaction cannot be deleted - it must be reversed and re-entered.

The bank account of a reconciled transaction cannot be changed - the transaction must be reversed and re-entered.

Changing the date of a reconciled transaction is allowed provided the date is before the reconciled date; otherwise the transaction must be reversed and re-entered.

Any other part of the transaction (account coding, memo, job number, line memo, GST codes, card name) can be edited.

I wonder what others think?