Forum Discussion

JulieM09's avatar
JulieM09
Trusted Cover User
5 years ago
Solved

Paid Parental Leave - how to enter amount

One of our employees commenced paid parental leave last Thursday, after payroll had been finalised.

 

Question - to pay her PPL, do we make the PPL salary and manually enter the amount of $740.60 each week against the PPL line?  Or do I convert the PPL to an hourly rate and go from there?

 

As she had the baby after payroll was run, technically she is not entitled to the paid public holidays nor the sick day we allocated to her on the Thursday. So I need to adjust for them as well, but only if I can start with the base PPL pay of $740.60.

 

She is paid hourly.

  • Tracey_H's avatar
    Tracey_H
    5 years ago

    Hi JulieM09 

     

    I'm glad to hear you've been able to resolve your issue. I just wanted to clarify that changing the Pay Basis from Hourly to Salary won't delete or affect previous pays, it will only affect pays going forward.

     

    Please don't hesitate to post again if you need further help.

5 Replies

Sort By
Replies have been turned off for this discussion
  • JulieM09's avatar
    JulieM09
    Trusted Cover User
    5 years ago

    I changed the default for PPL to the hourly rate for PPL. This will enable me to deduct the overpayments she had received, at her existing higher salary.

     

    The MYOB instructions for PPL have it that PPL is a salary.  But there is no-where to set the actual PPL amount of $740.60 except to manually enter it when you do a pay.  Having this at salary then ignores any hourly fields (in this case, the overpayment of sick and public holiday pays) and so doesn't deduct the correct tax.

     

    So very confusing.

     

    It appears that I may be able to change to the salary setting for PPL from the following pay week (I guess this will prevent the leave from accruing) but I still have to manually enter that amount.

     

    I will have to do similar for JobKeeper by the looks of things, if PPL is anything to go by.

     

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    5 years ago

    Hi JulieM09 

     

    Thanks for your post. You can add the amount of PPL to be paid each pay period into the employee's standard pay. Go to the employee card>>Payroll Details tab>>Standard Pay, change all wage categories to zero and enter the PPL amount against that wage category. When you process a payrun that amount will be prefilled in the Pay Employee window.

     

    If you have selected Salary you can exempt entitlements from accruing by going to the employee card>>Payroll Details tab>>entitlements and unticking the applicable entitlements.

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • JulieM09's avatar
      JulieM09
      Trusted Cover User
      5 years ago

      Thansk Tracey_H 

       

      Unfortunately, I have already run payroll and now am in a dilemma - as I ran the pay with the PPL as hourly rate, I can't now change it to salary as that will delete the PPL payment made today.

       

      I also had to dedeuct the 2 public holidays and swap the sick leave for a PPL day, so her pay is thus:

      6 days at PPL

      less 2 days PH

      less 1 day sick leave

       

      our payroll is weekly

       

      How best to resolve this? Should I delete the payrun made to her today, amend as you suggest above, then re-run her pay??

       

      actually, the more I think about this, the silllier it is to have it set to salary - as the person is not paid for public holidays, how do you reduce the weekly (5 days pay) to only 4 days, to accommodate the one day that is a public holiday? E.G. we will have a public holiday on Monday 5 May for Labor day, how do you deduct that from the set PPL figure?  I tried to do that in the aforementioned payroll but it refused to deduct the PH and sick leav from the PPL when the PPL was set to salary, hence I had to change it to hourly rate.

       

       

      • JulieM09's avatar
        JulieM09
        Trusted Cover User
        5 years ago

        After much to-ing and fro-ing changing categories, unticking, re-ticking, running mock payroll over and over again, etc etc - I left my PPL as hourly. MYOB is not capable of deducting an amount based on a hourly category from a salary category so the only way we could effectively capture the deductions for sick leave and Public holiday was to leave the PPL as hourly.

         

        I do note that Services Australia advise that the advice slip they send to the business will have the calculation based on an hourly rate x 38 hours so I feel vindicated in my decision :)

Related content