Forum Discussion

sb1's avatar
sb1
Contributing User
3 years ago
Solved

clearing bank deposits

I accidently entered a payroll to cash clearing - (as i changed the setting for all chqs to go to cash clearing and relised pays cards were set to chq.) Because ive sent to tax department i had to do...
  • Tracey_H's avatar
    Tracey_H
    3 years ago

    Hi sb1 

     

    You need to make sure the only transactions in the Prepare Bank Deposit window are those pays and reversals, so clear out all other transactions. Then change the linked account permanently. When you open the Prepare Bank Deposit window it shows the transactions allocated to the linked account, by changing the linked account it just means that you won't see those transactions in that window. Those problem pays and reversal transactions will still be posted to the cash clearing account.

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Tracey_H's avatar
Tracey_H
Former Staff

HI sb1 

 

Thanks for your post. So that I can help can you tell me what window you mean by 'bank deposit list'? Can you send me a screenshot of that window? If you mean the Prepare Bank Deposit window, pays are payments so shouldn't be in a bank deposit. If they are it would mean that you've also got the Linked bank account for Undeposited funds set as the cash clearing account instead of the Undeposited funds account. 

 

If you can send me that screenshot I'll be happy to work with you to resolve this.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    3 years ago

    Hi sb1 

     

    Thanks for that screenshot. That is the Prepare Bank Deposit window which is for funds paid TO your business, deposited into your bank account. Payroll transactions are payments you are making, not receiving, so can't be processed out of this window.

     

    To remove those transactions from that window you will need to link a new account to the Bank Account for Undeposited Funds. Typically the Undeposited Funds account is already created in your software and you link this account in Setup>>Linked Accounts>>Accounts & Banking Accounts:

     

     

    link.PNG

     

     

    Before changing the Undeposited Funds linked account make sure the only transactions in the Prepare Bank Deposit window are those pay transactions and that they clear other out to zero.

     

    Payroll transactions should be linked to a Payroll Clearing account, the bank account or the Electronic Clearing account if you are using Prepare Electronic Payments to make bulk payments. The Bank account for Electronic payments needs to be the Electronic Clearing account but the Cash and Cheque payments can be either the Payroll Clearing or bank acount:

     

    link2.PNG

     

     

    Please let me know how you go with this.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • sb1's avatar
      sb1
      Contributing User
      3 years ago

      Thanks for answer but just getting it clear for myself...So i should clear my cash and chqs sitting in bank deposit. Then go into setup and change undeposited funds to a new account. (does that move these pay records to the new account then i can change back to my cash clearing account or am i making a new account for my cash clearing payments from now on)

      • Tracey_H's avatar
        Tracey_H
        Former Staff
        3 years ago

        Hi sb1 

         

        You need to make sure the only transactions in the Prepare Bank Deposit window are those pays and reversals, so clear out all other transactions. Then change the linked account permanently. When you open the Prepare Bank Deposit window it shows the transactions allocated to the linked account, by changing the linked account it just means that you won't see those transactions in that window. Those problem pays and reversal transactions will still be posted to the cash clearing account.

         

        Please let me know if you need further help.

         

        If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.