Forum Discussion

Den-Hop's avatar
Den-Hop
User
4 years ago
Solved

Applying a pre-payment deposit to a Creditor

I am using AccountRightLive and need to allocate a pre payment to a supplier but there obviously is no invoice as yet. It was made last month so I need to enter it in order to redconcile my bank account but have no idea where to offset this so it can be used onvce invoice comes in. Can you help?

  • Steven_M's avatar
    Steven_M
    4 years ago

    Hi Den-Hop 

     

    Ideally, you want to use one of the following processes:

     

    Process #1 (would really only apply if you have used this supplier before).

    1. Navigate to Purchases>>Pay Bills window.
    2. Choose the Supplier.
    3. Select Include Closed Bills.
    4. Apply the payment as you would normally to a closed bill.

    Process #2

    1. Navigate to Purchases>>Enter Purchases.
    2. Choose the Supplier.
    3. Add an appropriate date.
    4. Select Record. You will receive a prompt indicating that there is little information on the transaction - select OK to this message.
    5. Complete Process #1, applying payment to that newly created bill.

    The above processes will generate a debit note for that supplier, which can be seen and processed via the Purchase>>Purchase Register>>Returns and Debits. So, when you are ready to record that supplier's invoice you would record it as per normal and then navigate to the Returns and Debits, highlight that debit note and select Apply to purchase.

1 Reply

Sort By
Replies have been turned off for this discussion
  • Steven_M's avatar
    Steven_M
    Former Staff
    4 years ago

    Hi Den-Hop 

     

    Ideally, you want to use one of the following processes:

     

    Process #1 (would really only apply if you have used this supplier before).

    1. Navigate to Purchases>>Pay Bills window.
    2. Choose the Supplier.
    3. Select Include Closed Bills.
    4. Apply the payment as you would normally to a closed bill.

    Process #2

    1. Navigate to Purchases>>Enter Purchases.
    2. Choose the Supplier.
    3. Add an appropriate date.
    4. Select Record. You will receive a prompt indicating that there is little information on the transaction - select OK to this message.
    5. Complete Process #1, applying payment to that newly created bill.

    The above processes will generate a debit note for that supplier, which can be seen and processed via the Purchase>>Purchase Register>>Returns and Debits. So, when you are ready to record that supplier's invoice you would record it as per normal and then navigate to the Returns and Debits, highlight that debit note and select Apply to purchase.