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KylieD's avatar
KylieD
Trusted Cover User
4 months ago

Job Budget Actual does not balance with P&L

Hi Everyone.

I was doing my board report today and noticed that the job budget had a difference of $237.80.

I have crossed checked every single thing I can think of.

So it is computer expenses that is incorrect.

I checked the computer chart of accounts code - everything is job coded correctly.

I changed the dates thinking that I may have put in a future date so I checked the computer chart of account code from 01.07.25 to 01.07.2555 - and nothing was future dated.

 

so I am stuck.

Please see below.

The above is a report run from the profit and loss section from the 01.07.25 to 30.06.25. Its not a job profit and loss

 

This is a from a consolidated job and profit report from the dates.

they both balance as you can see.

 

The next is from the job budget report (no dates can be put in for jobs) first line is budget and 2nd line is actuals 

as you can see there is a difference of $237.80 from the 2 profit and loss sheets and the budget.

 

the above is when I look up the actual chart of account code - which balances to the profit and loss sheets.

I am unsure as to where the JOB budget is reading from to get that different amount.

 

Could some please help - as it means my budgets are not balancing to the balance sheet.

Not good for an accountant!!!

 

3 Replies

  • Doreen_P's avatar
    Doreen_P
    MYOB Moderator
    4 months ago

    Hey KylieD,

     

    Thanks for sharing all the details. Selecting the ‘Include Zero Balances’ checkbox when you’re running your Profit and Loss report can reveal any hidden accounts that might be behind the $237.80 difference. If that doesn’t bring everything into line, make sure to reach out to our team. You can contact them on Live Chat via our virtual assistant, MOCA, or by submitting a support case via MyAccount.

     

    Cheers,

    Doreen

  • KylieD's avatar
    KylieD
    Trusted Cover User
    4 months ago

    hi Doreen_P​ 

     

    Thanks for your suggestion but this does nothing at all.

    If I look up the expense account it balances to any profit and loss that I run (a job one or an organisation one).

     

    Its when I run the job budget report the amount changes.

     

    I am assuming that the profit and loss is correct as it balances to the amount on that expense account. As shown above.

     

    There is an error in the budget but I can not find it.

     

     

  • Earl_HD's avatar
    Earl_HD
    MYOB Moderator
    4 months ago

    Hi KylieD,

    Appreciate you raising this! If your profit and loss balances but the job budget report looks off, it might need a little extra help from our side. This could be a tricky issue behind the scenes.
     

    Just reach out to our team directly and we’ll take a closer look to sort it out for you!  You can reach them on Live Chat via our virtual assistant, MOCA or by submitting a support case via MyAccount.

    Regards,
    Earl

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