Allocating multiple items on a bank feed to one invoice

Thank you. 

are you allocating multiple invoices to one receipt on the bank statement? If so, do you mind provide the steps more specifically? 

the other issue I have is to allocate multiple payments on the bank feed to one invoice. 

Thanks Tracey - that did the trick!

I found this too - if i tried to search invoice numbers and allocate it kept deleting the previous allocation but if i list all invoices and select multiple without searching it allows me to allocated one payment to various invoices.

I just put my invoices into number order and find them that way hope that helps

Hi acj 

To match mutiple invoices to one bank transaction click on the expand arrow>>Match transaction>>select the invoices included in the payment>>Save:

To match a part payment to an invoice click on the expand arrow>>Match transaction and select the invoice the payment applies to>>Save. The Match amount field will be prefilled with the bank transaction amount:

Repeat the above steps for the second bank feed transaction. The Description field will now display the invoice total and the Total field is the amount owing:

Please let me know if you need further help.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Hi Tracey,

I've tried to follow your steps to match partial payments to a single invoice.

When I click on the expand arrow next to one of the bank transactions > Match transaction >and select the invoice which the payment applies to, the 'Match amount ($)' is automatically filled as the total invoice amount and cannot be changed (see photo attached).

Do you know how I can fix this or why this invoice isn't capable of being paid in two bank transactions?

Thanks

Jacob  

Hi jacobelliott101 

Can you click on the purple reference no and send me a screenshot of that transaction, it looks like it might be a payment transaction not an open invoice. Can you also tell me the amount of the bank feed transaction?

Hi Tracey,

Thanks for your reply. I've attached a screenshot of the transaction - it is an employee's wages ($1,421.50).

The wages were paid in two separate payments. There are two bank feed transactions for $920 and $501.50 (ie totalling the amount of the wages).

I just want to match those two payments to the pay transaction.

Thanks!

Jacob

Hi jacobelliott101 

Thanks for clarifying. Pay transactions are different to invoices/bills and can't be matched to multiple bank feed transactions. 

You would need to reverse the pay transaction and reprocess as two separate pay runs, one for each bank feed amount. 

Let me know if you need further help with that.