Changing ABN-What happens to STP.

Hi All,

When a business involves a change of ABN halfway through the payroll year, the STP reporting is impacted.

Here is the summary and a list of steps on how this change can be handled.

Summary:

The current payroll figures will need to be finalized under the old ABN and the future payroll amounts will be reported under the new ABN. 

At EOFY, the ATO will havetwoYear-to-date amounts for the employees 

- the amounts for payroll that were paid under theoldABN 

- the amounts for payroll that were paid under thenewABN 

The first step is finalizing employees under the old ABN 

(Let the ATO know you won’t be paying your employees under this ABN anymore) 

1)Payroll>Payroll Reporting>Payroll Reporting Centre>EOFY Finalisation> tick all employees >Set as Final and declare the report

2) Take a backup of file(Applies only for AR) witholdABN still inside; 

3) Change the ABN inside the file in these two places: 

-Setup>Company Information, and 

-Payroll>Payroll Reporting>Company Information 

 The next part involves theYear-to-date (YTD)figures being removed from the file, as they have already been reported to the ATO. 

4) Go into each Employee Card:Card File>Cards List>Employee tab> OpenEmployee Card 

- Select thePayroll Detailstab 

- Then on the left,Pay History 

- Change the Show Pay History dropdown to Year-to-date 

- In the Activity column, change all figures on all categoriesto $0.00 

- PressOKto save changes 

This is important as the ATO will already have the current information under the old ABN, it will stop the client from sending duplicated/incorrect information to the ATO 

5) The client will then need to change it to New ABN details for STP.

6) Re-register the new ABN and they start reporting

Hope this helps 

Cheers

Priya Selvaraj