Accessibility period for purchase and spend money attachments in AR
With the ability now to attach copies of original invoices for purchases and spend money transactions and the move to digital copies across the board, is there a finite period in MYOB for how long the attachments will remain available and fully accessible? Historically, transaction information remains available in terms of the card details and the value of the entry, but the ability to drill down to the actual entry to see the transaction details eventually becomes unavailable - will the same thing happen to the attachments? I have clients who wish to use only the MYOB attachment copy as their evidence for substantiation down the track (should it be required) rather than hard copies or even PDFs stored elsewhere - assuming the file remains active, will the attachments be able to be reproduced to meet the minimum ATO retention requirement for at least five years after lodgement? And, in the case of a business/file closing, what are the ramifications there for the then-desktop version of the file?
Hi BASnBusiness
As long as your file is online, intray documents can be accessed for as far as 10 years as no data is purged within AccountRight range.
If the subscription is cancelled and the file is taken offline, those documents can still be accessed on putting the file online under the same subscription or alternatively you can download all the attachments prior to taking the file offline.
Let us know if you have more questions on this.
