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Charm11's avatar
Charm11
6 months ago
Solved

how to enter historical transaction manually in MYOB Business Lite?

I need to enter transactions older than two years as I cannot get the data from the bank downloads to .qif file older than two years or how can I convert a .csv file to .qif to import? any help appre...
  • gavin12345's avatar
    gavin12345
    2 years ago

    Hi Rob48 

     

    Use the Transaction Journal to look for a similar transaction in MYOB (or in the sample file). The transaction journal will show what accounts are normally used for a sales invoice. Use these in your GJ.

     

    If the sales need to be attached to a customer (so you can later process a payment) you should import as Sales rather than GJ. Support section has numerous help articles for importing.

     

    Regards

    Gavin

Genreve_S's avatar
Genreve_S
MYOB Moderator
6 months ago

Hi Charm11,

 

There isn't a manual option to record historical transactions in MYOB. The historical balance in the file reports is based on the unaccounted transactions before your application's conversion date. The only way to change this is by editing the file's opening balance. I recommend reading through this link to learn more about how historical balance works.

 

Thanks,
Genreve

  • Charm11's avatar
    Charm11
    6 months ago

    Hi Genreve

    Ok, thankyou for your reply and link.

    I have set the opening balance to the start date of the account and nothing has been reconciled as yet as I'm just getting all the data into the system prior the bank feed start date. This is for a 3 year construction project to analyse data and create reports. I will read though the link to understand more.

    Thanks Again 

    Kind Regards

    • Cherylynn101's avatar
      Cherylynn101
      5 months ago

      Hey Genreve - in your situation, I think the idea is to "manually enter the transactions via the Bank Register module.  This will allow you to both enter the transactions on the bottom of the window as well as see the transactions listed with a running balance so you know what you are missing easily." At least, that's what I read elsewhere in the community. I do hope it helps. C

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I need to enter transactions older than two years as I cannot get the data from the bank downloads to .qif file older than two years or how can I convert a .csv file to .qif to import? any help appreciated. Thankyou

","kudosSumWeight":1,"postTime":"2024-11-13T07:34:30.094+11:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:882970_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":94},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

I need to enter transactions older than two years as I cannot get the data from the bank downloads to .qif file older than two years or how can I convert a .csv file to .qif to import? any help appreciated. Thankyou

"},"Conversation:conversation:882970":{"__typename":"Conversation","id":"conversation:882970","solved":true,"topic":{"__ref":"ForumTopicMessage:message:882970"},"lastPostingActivityTime":"2024-11-30T00:05:54.928+11:00","lastPostTime":"2024-11-30T00:05:54.928+11:00","unreadReplyCount":3,"isSubscribed":false},"ModerationData:moderation_data:882970":{"__typename":"ModerationData","id":"moderation_data:882970","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":"member"},"Revision:revision:882970_1":{"__typename":"Revision","id":"revision:882970_1","lastEditTime":"2024-11-13T07:34:30.094+11:00"},"AcceptedSolutionMessage:message:882978":{"__typename":"AcceptedSolutionMessage","id":"message:882978","conversation":{"__ref":"Conversation:conversation:882970"},"author":{"__ref":"User:user:284705"},"revisionNum":1,"uid":882978,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Bus-Banking"},"parent":{"__ref":"ForumTopicMessage:message:882970"},"subject":"Re: how to enter historical transaction manually in MYOB Business Lite?","moderationData":{"__ref":"ModerationData:moderation_data:882978"},"body":"

Hi Charm11,

\n

 

\n

There isn't a manual option to record historical transactions in MYOB. The historical balance in the file reports is based on the unaccounted transactions before your application's conversion date. The only way to change this is by editing the file's opening balance. I recommend reading through this link to learn more about how historical balance works.

\n

 

\n

Thanks,
Genreve

","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"208","postTime":"2024-11-13T09:17:44.920+11:00","lastPublishTime":"2024-11-13T09:17:44.920+11:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"solution":true,"metrics":{"__typename":"MessageMetrics","views":137},"placeholder":false,"originalMessageForPlaceholder":null,"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:Business/category:Support/community:myobboard:Bus-Banking/message:882970/message:882978","readOnly":false,"editFrozen":false,"body@stringLength":"869","rawBody":"

Hi ,

\n

 

\n

There isn't a manual option to record historical transactions in MYOB. The historical balance in the file reports is based on the unaccounted transactions before your application's conversion date. The only way to change this is by editing the file's opening balance. I recommend reading through this link to learn more about how historical balance works.

\n

 

\n

Thanks,
Genreve

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background-size: contain;\n background-position: center;\n}\n.myob-social-links .twitter a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 6%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm5.33,10c0,.12,0,.23,0,.35A7.75,7.75,0,0,1,5.4,16.92a5.48,5.48,0,0,0,4-1.13A2.73,2.73,0,0,1,6.89,13.9a2.73,2.73,0,0,0,1.23,0,2.73,2.73,0,0,1-2.19-2.67v0a2.73,2.73,0,0,0,1.23.34,2.73,2.73,0,0,1-.84-3.64,7.74,7.74,0,0,0,5.62,2.85,2.76,2.76,0,0,1-.07-.62,2.73,2.73,0,0,1,4.72-1.86,5.49,5.49,0,0,0,1.73-.66c-.2.64-.23.87-.79,1.21a1.46,1.46,0,0,0,1.34,0A5.8,5.8,0,0,1,17.33,10Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .googleplus a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 4%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0ZM9,17.5a5.5,5.5,0,1,1,4.1-9.17L11.61,9.67a3.5,3.5,0,1,0,.56,3.84H9v-2h4.47a1,1,0,0,1,1,1.11A5.49,5.49,0,0,1,9,17.5Zm10.5-4v2h-2v-2h-2v-2h2v-2h2v2h2v2Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .facebook a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 1%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,0A12,12,0,1,0,24,12,12,12,0,0,0,12,0Zm3.51,12H13.2v7.2h-3V12H8.4V9.58h1.8V8.29A2.61,2.61,0,0,1,13,5.4h2.6V7.77H13.81a.58.58,0,0,0-.61.66V9.58h2.56Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .linkedin a:before {\n background: url(\"data:image/svg+xml;charset=utf8,%3Csvg xmlns='http://www.w3.org/2000/svg' viewBox='0 0 24 24'%3E%3Ctitle%3EAsset 5%3C/title%3E%3Cg id='Layer_2' data-name='Layer 2'%3E%3Cg id='Layer_1-2' data-name='Layer 1'%3E%3Cpath d='M12,24A12,12,0,1,0,0,12,12,12,0,0,0,12,24Zm1.82-10.71a1.2,1.2,0,0,0-1.2,1.2v4.2h-3s0-7.2,0-7.8h3v.89A3.72,3.72,0,0,1,15,10.91c1.78,0,3,1.29,3,3.78v4H15v-4.2A1.2,1.2,0,0,0,13.82,13.29ZM6.91,9.69h0A1.47,1.47,0,0,1,5.4,8.2,1.44,1.44,0,0,1,6.93,6.75a1.47,1.47,0,1,1,0,2.94Zm1.51,9h-3v-7.8h3Z' style='fill:%23687480'/%3E%3C/g%3E%3C/g%3E%3C/svg%3E\")\n no-repeat;\n}\n\n.myob-social-links .instagram a:before {\n background: url(\"data:image/svg+xml;base64,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\")\n 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Hi Genreve

Ok, thankyou for your reply and link.

I have set the opening balance to the start date of the account and nothing has been reconciled as yet as I'm just getting all the data into the system prior the bank feed start date. This is for a 3 year construction project to analyse data and create reports. I will read though the link to understand more.

Thanks Again 

Kind Regards

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Hey Genreve - in your situation, I think the idea is to \"manually enter the transactions via the Bank Register module.  This will allow you to both enter the transactions on the bottom of the window as well as see the transactions listed with a running balance so you know what you are missing easily.\" At least, that's what I read elsewhere in the community. I do hope it helps. C

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