Reversal a payrun twice

Question

HiI am seeking for help. After processing a pay run and the electronic payment was made, I reversed the payrun twice.&nbsp;It's end up with 2 reversals for one pay run. I check the pay run history and ATO report, the YTD figures is matching with each other. However, the clearing account, PAYG withholding and Superaccount is incorrect because the payrun was reversed 2 times.&nbsp;&nbsp;Since electronic payment was made, I will keep the original payrun. Can some one help me how to fix clear the 2 reversals.&nbsp;&nbsp;Thank you so much.Huong

doreen_p · Answer

Hi HuongD,
&nbsp;
Thanks for your post, and welcome to the MYOB Community Forum.
&nbsp;
Could you please check the other payroll reports, such as the payroll register and payroll activity, to see if the correct figures are showing? Also, kindly confirm if the PAYG withholding and superannuation were incorrect because they are still sitting in the clearing account. If you can attach any relevant screenshots of your concern about incorrect PAYG and super. This way, I would be able to assist you further. Make sure to remove any sensitive information before posting in the Forum. I'm looking forward to your response.&nbsp;
&nbsp;
Best regards,
Doreen

huongd · Answer

Hi Doreen,&nbsp;I have run the payroll summary, the YTD figures in MYOB matches with the YTD figures reported to ATO. As you can see from the screen shot, the YTD remains unchanged throughout the 3 transactions (original payrun- 46 and other 2 reversed payruns). And when I run the Journal transaction report, both reversed transactions were debit to clearing account, PAYG withholding account, superannuation account. As a result the balance of these accounts are incorrect.&nbsp;&nbsp;Because the payment was made for the payrun 46, I want to keep the it and need to remove the 2 reversed transactions of the payrun 46. Could you show me how to make the adjustments in this case?&nbsp;Thanks,Huong&nbsp;&nbsp;

doreen_p · Answer

Hi HuongD,
&nbsp;
Could you please take a moment to review the payroll register, payroll activity, and YTD verification report? It's essential to double-check those figures to ensure accuracy. If you could provide screenshots of those reports, it would be greatly appreciated.
&nbsp;
Best regards,
Doreen

huongd · Answer

Hi Doreen,&nbsp;The screenshot on my previous post is the Pay run history showing the YTD. I attached hereby the payrun summary, pay run activity and payrun registry on 03/11/2023 where the pay run and 2 reversed transactions were made. I think the payrun 46 and the first reversed transaction are offset each other; thus the second reversed payrun was recorded explaining why the negative figures in payrun report.&nbsp;&nbsp;Let me know if you need further information.&nbsp;Thanks,Huong&nbsp;&nbsp;&nbsp;

doreen_p · Answer

Hi HuongD,
&nbsp;
Thanks for the screenshots!
&nbsp;
You are correct! It explains the negative figures on your payroll reports. With that, you will need to process two positive pay runs like the figures from the original one. This way, the second reversal will offset the first pay that you will reprocess, leaving your payroll reports with a zero total for this employee. After that, process another positive pay run to have the correct figures on your payroll reports. Once you have processed the two positive pay runs, transactions from the 'prepare electronic payments' window show up. You may need to download the bank file for those transactions, but you will no longer have to upload it to your bank portal since it's already paid in real life.
&nbsp;
As for the super payments, if they've already been paid using the original pay run, you will notice that the positive and negative figures are sitting in the 'Super payments' window when you create super payments. No worries; that's just normal. All you have to do is just leave those figures there and make sure not to include them in your future super payments.
&nbsp;
Once done, check the payroll reports again, and you will now see the correct figures.
&nbsp;
Feel free to post again anytime if you require further assistance.&nbsp;&nbsp;If my response has answered your inquiry, please click&nbsp;"Accept as Solution"&nbsp;to assist other users in finding this information.
&nbsp;
Best regards,
Doreen

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Reversal a payrun twice

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