Forum Discussion

LCrowhurst's avatar
LCrowhurst
Trusted Cover User
2 years ago

Purchase not appearing

ive tried to enter a purchase but it wont appear in the list...no matter what I do...:manfrustrated:
  • Tracey_H's avatar
    Tracey_H
    2 years ago

    Hi LCrowhurst 

     

    The transaction that is showing in your P&L screenshot is a Bill payment transaction, not a Bill transaction. The Cash accounting method is based on when an invoice or bill is paid, not the date of the invoice or bill. So when you run a cash P&L only payments are included:

     

     

     

    The Accrual accounting method is based on the invoice or bill date, regardless of whether they have been paid. When you run the accrual P&L invoices and bills dated in that period will be listed:

     

     

    As Cash and Accrual are two different accounting methods reports will display different information depending on which method is chosen. You can change the accounting method of a report by selecting the required method:

     

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Tracey_H's avatar
Tracey_H
Former Staff

Hi LCrowhurst 

 

Thanks for your post. The Accounting method selected for that report is Cash so the bill transaction won't be listed. The cash accounting method is based on when invoices/bills are paid so cash based reports display the payment transactions. The accrual accounting method is based on the invoice/bill date. If you change the Accounting method to Accrual that transaction should appear.

 

Please let me know if you need further help.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

LCrowhurst's avatar
LCrowhurst
Trusted Cover User
2 years ago

 

So why does the first bill show(the one you can see? Our tax is done as cash in any case however I haven't Changed anything with regards to that. I was just trying to search in P&L. 
Surely when I did save a Copy, edited the date etc and hit save that transaction Should appear? 

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    2 years ago

    Hi LCrowhurst 

     

    The transaction that is showing in your P&L screenshot is a Bill payment transaction, not a Bill transaction. The Cash accounting method is based on when an invoice or bill is paid, not the date of the invoice or bill. So when you run a cash P&L only payments are included:

     

     

     

    The Accrual accounting method is based on the invoice or bill date, regardless of whether they have been paid. When you run the accrual P&L invoices and bills dated in that period will be listed:

     

     

    As Cash and Accrual are two different accounting methods reports will display different information depending on which method is chosen. You can change the accounting method of a report by selecting the required method:

     

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • LCrowhurst's avatar
      LCrowhurst
      Trusted Cover User
      2 years ago

       

      any ideas on when you plan to stop bill numbers from duplicating? surely the system shouldnt asllow two bills to have the same number? im forever changing bill numbers because the system keeps dupliucating:manfrustrated:

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